- Koha - lists.katipo.co.nz

Re: [Koha] Off-site storage
by Charles Kelley 28 Oct '21

28 Oct '21

Hello, Elaine Bradtke <eb(a)efdss.org>! In our latest exchange, on 27 Oct. 2021 at 08:00 [JST], I received this from you through the Koha Discussion Group: Belatedly I discovered that only one status will display and the restricted status > field hides 'not for loan'. Though the information is still there in the > staff interface. I don't think this will be a problem. But you folks on > the coal face may feel differently. > I'm curious: Is that the problem you are trying to solve, to show offsite storage, a status, and the restriction-of-access or not-for-loan value in the same column? By the way, I did notice that the OPAC does display only one status while the staff mode displays all of the ones assigned. I guess what is displayed follows a hierarchy of states. And some persons may be concerned about information overload because if you erect too many signs, people -- staff and patrons alike -- stop reading. Well, nice exchange. -- 気を付けて。 /ki wo tukete/ = Take care. -- Charles. Charles Kelley, MLS PSC 704 Box 1029 APO AP 96338 Charles Kelley Tsukimino 1-Chome 5-2 Tsukimino Gaadenia #210 Yamato-shi, Kanagawa-ken 〒242-0002 JAPAN +1-301-741-7122 [US cell] +81-80-4356-2178 [JPN cell] mnogojazyk(a)aol.com [h] cmkelleymls(a)gmail.com [p] linkedin.com/in/cmkelleymls <http://www.linkedin.com/in/cmkelleymls> Meeting Your Information Needs. Virtually.

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Re: [Koha] Avoiding duplicate items during MARC staging/import
by Bales (US), Tasha R 27 Oct '21

27 Oct '21

I'm writing to retract this question. I don't think the solution I'm looking for (being able to remove and replace all item records during a MARC load) exists. To solve my duplicate item records issue, I plan to delete all items that lack barcodes, and reload with barcodes. I'm in between ILS's and am trying to keep Koha in sync with changes made in Millennium, where some records lack barcodes. This is why I cannot use Koha item record number as a match point. Thank you. Tasha Bales Enterprise Services http://isesi.web.boeing.com/ From: Bales (US), Tasha R Sent: Wednesday, October 27, 2021 11:20 To: koha(a)lists.katipo.co.nz Subject: Avoiding duplicate items during MARC staging/import Is there a cheat sheet for staging and loading MARC records? I keep getting hung up and am creating duplicate item records during loads, despite continuing to read the manual closely, and experimenting with different options. I think my problem is with my expectations (coming from Millennium ILS), and my interpretation of the menu options that begin with "Add items..." I only want to add items if they don't already exist. What I really want to do is to replace all 952 fields with the new fields I am loading. However, in practice, the option to "Replace items if matching bib was found (only for existing items)" doesn't seem to accomplish this. If my file is a mix of existing and new records, it looks like my new records aren't getting items created, presumably because those items didn't already exist. I don't think it will be useful to share all the scenarios and options I've tried. Just hoping someone else has similarly misinterpreted the instructions and may have created a "cheat sheet" for which options to select to avoid duplicates. It may be useful to add that the sample record I am working with at the moment has no barcode numbers in any of its attached items. I'd like to be able to reload this MARC record and wipe all the items out, replacing with whatever items are in my new MARC file, but my actions so far have only loaded more items, resulting in duplicates. Thanks for your time, Tasha Bales Enterprise Services http://isesi.web.boeing.com/

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Records visible to those who login
by Toni Afandi 27 Oct '21

27 Oct '21

Dear All, If we make OPAC accessible to the public, could we hide some records and make them visible to those who login. Thank you in advance, *Toni Afandi* *Librarian* *STT SAAT* *(Southeast Asia Bible Seminary)* Jl. Bukit Hermon No 1, Tidar Atas Malang, Jawa Timur 65151 Indonesia www.seabs.ac.id

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Avoiding duplicate items during MARC staging/import
by Bales (US), Tasha R 27 Oct '21

27 Oct '21

Is there a cheat sheet for staging and loading MARC records? I keep getting hung up and am creating duplicate item records during loads, despite continuing to read the manual closely, and experimenting with different options. I think my problem is with my expectations (coming from Millennium ILS), and my interpretation of the menu options that begin with "Add items..." I only want to add items if they don't already exist. What I really want to do is to replace all 952 fields with the new fields I am loading. However, in practice, the option to "Replace items if matching bib was found (only for existing items)" doesn't seem to accomplish this. If my file is a mix of existing and new records, it looks like my new records aren't getting items created, presumably because those items didn't already exist. I don't think it will be useful to share all the scenarios and options I've tried. Just hoping someone else has similarly misinterpreted the instructions and may have created a "cheat sheet" for which options to select to avoid duplicates. It may be useful to add that the sample record I am working with at the moment has no barcode numbers in any of its attached items. I'd like to be able to reload this MARC record and wipe all the items out, replacing with whatever items are in my new MARC file, but my actions so far have only loaded more items, resulting in duplicates. Thanks for your time, Tasha Bales Enterprise Services http://isesi.web.boeing.com/

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International Confrence Kohacon2021 Islamabad Pakistan
by FullStack Solutions 27 Oct '21

27 Oct '21

Respected Koha International Community Greetings from Pakistan Koha Community On behalf of the organizing committee I would like to invite you to attend the 21th International Conference of Kohacon2021. The conference will be held on December 20-26 2021 at National Library Islamabad- Pakistan . Registrations of participants for the International Conference of Kohacon2021 are already underway, and we are looking forward to welcoming numerous delegates from all over the Country as well as aboard at the conference. We would like to invite you to present your original papers, poster, best practices according to the themes and subthemes of the conference based on practice/theory/research for presentation and /or Publications. For details please note the following guidelines: Call for Paper/Proposal : https://kohacon2021.org/call-for-proposal/ Submit Proposal Link: 1FAIpQLSeFB0IFmDxAD74M5hlUV5Yxwz83NNnmHf08ghpWowZ_V8oP_w Registration of the Conference: https://docs.google.com/forms/d/e/1FAIpQLSeFB0IFmDxAD74M5hlUV5Yxwz83NNnmHf0… Conference main website: https://kohacon2021.org/ Partnering on this event would be a great way to engage Library and IT professionals from across the country and globe. We have received a warm response from the National and internationals participation and you will be pleased to know that 07 countries confirm the participation as speakers in this mega event. Around 300 delegates from across the country as well as abroad will be participating in this mega event. We welcome all our speakers, sponsors and delegates to the International Conference of Kohacon2021 and thank you in advance for your support. Kind regards, Sher Afzal Khan Conference organizer President Koha Pakistan Website: Www.kohacon2021.org Email: kohapakistan(a)gmail.com WhatsApp: 00 92 345 8555 800

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International Conference Kohacon 2021 Islamabad-Pakistan
by FullStack Solutions 26 Oct '21

26 Oct '21

Respected Koha International Community Greetings from Pakistan Koha Community On behalf of the organizing committee I would like to invite you to attend the 21th International Conference of Kohacon2021. The conference will be held on *December 20-26 2021* at National Library Islamabad- Pakistan . Registrations of participants for the International Conference of Kohacon2021 are already underway, and we are looking forward to welcoming numerous delegates from all over the Country as well as aboard at the conference. We would like to invite you to present your original papers, poster, best practices according to the themes and subthemes of the conference based on practice/theory/research for presentation and /or Publications. For details please note the following guidelines: *Call for Paper/Proposal* : *https://kohacon2021.org/call-for-proposal/* <https://kohacon2021.org/call-for-proposal/> *Submit Proposal Link: * 1FAIpQLSeFB0IFmDxAD74M5hlUV5Yxwz83NNnmHf08ghpWowZ_V8oP_w *Registration of the Conference: * *https://docs.google.com/forms/d/e/1FAIpQLSeFB0IFmDxAD74M5hlUV5Yxwz83NNnmHf08ghpWowZ_V8oP_w/viewform* <https://docs.google.com/forms/d/e/1FAIpQLSeFB0IFmDxAD74M5hlUV5Yxwz83NNnmHf0…> *Conference main website: **https://kohacon2021.org/* <https://kohacon2021.org/> Partnering on this event would be a great way to engage Library and IT professionals from across the country and globe. We have received a warm response from the National and internationals participation and you will be pleased to know that 07 countries confirm the participation as speakers in this mega event. Around 300 delegates from across the country as well as abroad will be participating in this mega event. We welcome all our speakers, sponsors and delegates to the International Conference of Kohacon2021 and thank you in advance for your support. Kind regards, *Sher Afzal Khan * Conference organizer President Koha Pakistan Website: Www.kohacon2021.org <http://www.kohacon2021.org/> Email: kohapakistan(a)gmail.com WhatsApp: 00 92 345 8555 800

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Off-site storage
by Elaine Bradtke 26 Oct '21

26 Oct '21

I would like to ask how other libraries are handling material in remote storage. Currently, we only have a location code for off-site material. However, it seems we need a way to clearly indicate that the material must be requested a certain amount of time in advance. Do you use the holds module for these items? We haven't used patron logins, or holds because it's primarily a reference collection. Do you treat remote storage as a branch? So many options, please tell me what works best for you. Elaine Bradtke VWML <https://www.vwml.org> English Folk Dance and Song Society <https://www.efdss.org> Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999

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adding unique field
by Mohamad F Barham 26 Oct '21

26 Oct '21

Dears, I need 952$i to be unique field as barcode. any advice Mohamad Barham System Engineer | Information Technology Department Birzeit University P.O.Box. 14, Birzeit, Palestine Tel: + 970 22982012 | Mob: +970 597 861929 | Ext: 5616 mbarham(a)birzeit.edu | www.birzeit.edu<http://www.birzeit.edu/> ~~~~~~~~~~~~~~~~~~~~~~~~~~ The information contained in this communication is intended solely for the use of the individual or entity to whom it is addressed and others authorized to receive it. It may contain confidential or legally privileged information. If you are not the intended recipient you are hereby notified that any disclosure, copying, distribution or taking any action in reliance on the contents of this information is strictly prohibited and may be unlawful. If you have received this communication in error, please notify us immediately by responding to this email and then delete it from your system. The University is neither liable for the proper and complete transmission of the information contained in this communication nor for any delay in its receipt. ~~~~~~~~~~~~~~~~~~~~~~~~~~

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Re: [Koha] Off-site storage
by Charles Kelley 26 Oct '21

26 Oct '21

Greetings, Elaine! In our latest exchange, on 26 Oct. 2021 at 08:01 [JST], I received this from Elaine Bradtke <eb(a)efdss.org> through the Koha Discussion Group thus: Thank you, that is very helpful. I will experiment with our test instance. > Elaine > VWML <https://vwml.org> > Glad to be of service. Here's hoping it's to your library's benefit. In our first exchange, on 22 Oct. 2021 at 08:01 [JST], I received this from Elaine Bradtke <eb(a)efdss.org> through the Koha Discussion Group: I would like to ask how other libraries are handling material in > remote storage. Currently, we only have a location code for off-site > material. However, it seems we need a way to clearly indicate that the > material must be requested a certain amount of time in advance. > > Do you use the holds module for these items? We haven't used patron > logins, or holds because it's primarily a reference collection. Do you > treat remote storage as a branch? So many options, please tell me what > works best for you. > In a response, on 22 Oct. 2021 at 13:47 [JST] I wrote: > Yes, after a fashion, we use a branch. Here's what I mean. > > - We made a library for offsite storage. Here are the Koha values > we filled in. > - Code = OFF > - Name = Offsite Storage > - OPAC Info = To get this work, please place a hold for it or > contact the library staff. > > Please allow approximately 7-10 days. > > - All the other fields are left empty so that other libraries can > use the OFF library. > > - In the item record, we change 952 $b to OFF (Offsite Storage). > It's the only subfield we have to change. > > - In the system preferences, we make sure both the home library > and the current library are to be displayed (OPACLocationBranchToDisplay). > > Why this arrangement? > > - It shows that the library still owns at least one copy, and it > came from the XXX collection in the YYY shelving location. > - It shows that the copy has been put in storage. > - The rollover (mouseover, balloon tag or help tag if you prefer) > instructs how to get the work and approximately how long it ought to take. > > We usually go to storage to retrieve materials twice a week (Mondays > and Thursdays), so an estimate of 7-10 days probably lengthens the > expectations, so that patrons are pleased, to paraphrase Scotty's "How do > think I keep my reputation as a miracle worker," when the work comes 3-4 > days later instead. Of course, in the long term, the general expectations > will shorten to reflect reality. > > - The library staff will not have to record the XXX collection and > YYY shelving location in 952 $x in case the work is reintegrated into the > collection. It's a simple change of copying the home library into the > current library. > - The wording is to allow other libraries and branches to use the > same code if they need it. > > I have to state that no procedure is perfect. But it, along with > patron education, works reasonably well, and that's usually enough for the > library staff and our patrons. > > If you have questions, please may you be encouraged to ask. > -- 気を付けて。 /ki wo tukete/ = Take care. -- Charles. Charles Kelley, MLS PSC 704 Box 1029 APO AP 96338 Charles Kelley Tsukimino 1-Chome 5-2 Tsukimino Gaadenia #210 Yamato-shi, Kanagawa-ken 〒242-0002 JAPAN +1-301-741-7122 [US cell] +81-80-4356-2178 [JPN cell] mnogojazyk(a)aol.com [h] cmkelleymls(a)gmail.com [p] linkedin.com/in/cmkelleymls <http://www.linkedin.com/in/cmkelleymls> Meeting Your Information Needs. Virtually.

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Re: [Koha] Off-site storage
by Charles Kelley 25 Oct '21

25 Oct '21

Hi, Elaine et al! In our latest exchange, on 22 Oct. 2021 at 08:01 [JST], I received this from Elaine Bradtke <eb(a)efdss.org>: I would like to ask how other libraries are handling material in remote storage. > Currently, we only have a location code for off-site material. However, > it seems we need a way to clearly indicate that the material must be > requested a certain amount of time in advance. > > Do you use the holds module for these items? We haven't used patron logins, > or holds because it's primarily a reference collection. Do you treat > remote storage as a branch? So many options, please tell me what works > best for you. > Yes, after a fashion, we use a branch. Here's what I mean. - We made a library for offsite storage. Here are the Koha values we filled in. - Code = OFF - Name = Offsite Storage - OPAC Info = To get this work, please place a hold for it or contact the library staff. Please allow approximately 7-10 days. - All the other fields are left empty so that other libraries can use the OFF library. - In the item record, we change 952 $b to OFF (Offsite Storage). It's the only subfield we have to change. - In the system preferences, we make sure both the home library and the current library are to be displayed (OPACLocationBranchToDisplay). Why this arrangement? - It shows that the library still owns at least one copy, and it came from the XXX collection in the YYY shelving location. - It shows that the copy has been put in storage. - The rollover (mouseover, balloon tag or help tag if you prefer) instructs how to get the work and approximately how long it ought to take. We usually go to storage to retrieve materials twice a week (Mondays and Thursdays), so an estimate of 7-10 days probably lengthens the expectations, so that patrons are pleased, to paraphrase Scotty's "How do think I keep my reputation as a miracle worker," when the work comes 3-4 days later instead. Of course, in the long term, the general expectations will shorten to reflect reality. - The library staff will not have to record the XXX collection and YYY shelving location in 952 $x in case the work is reintegrated into the collection. It's a simple change of copying the home library into the current library. - The wording is to allow other libraries and branches to use the same code if they need it. I have to state that no procedure is perfect. But it, along with patron education, works reasonably well, and that's usually enough for the library staff and our patrons. If you have questions, please may you be encouraged to ask. -- 気を付けて。 /ki wo tukete/ = Take care. -- Charles. Charles Kelley, MLS PSC 704 Box 1029 APO AP 96338 Charles Kelley Tsukimino 1-Chome 5-2 Tsukimino Gaadenia #210 Yamato-shi, Kanagawa-ken 〒242-0002 JAPAN +1-301-741-7122 [US cell] +81-80-4356-2178 [JPN cell] mnogojazyk(a)aol.com [h] cmkelleymls(a)gmail.com [p] linkedin.com/in/cmkelleymls <http://www.linkedin.com/in/cmkelleymls> Meeting Your Information Needs. Virtually.

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