[Koha] Handling student worker accounts
eb at efdss.org
Thu Jun 9 04:13:29 NZST 2016
If you are going to create a shared login, change the password every
semester. Otherwise, you're leaving a backdoor open for anyone who has the
password from previous semesters.
We get volunteers, interns, etc. coming through. I set up a basic account,
and if they're here for a known time frame, I set the expiration date for
the end of that time. But it's usually a very small number.
On Fri, Jun 3, 2016 at 9:15 PM, Eric Phetteplace <ephetteplace at cca.edu>
> Hi Doug,
> Thanks—Duplicate looks quite handy. I hadn't seen that.
> I doubt we'll go the way of creating a second account for each work study
> student, that seems kind of the worst of both worlds as now it's more work
> to set up than a shared login *and* it's a fake account. I'm not too
> concerned about knowing exactly who performed what work for these accounts
> though I suppose that's worth keeping in mind as a potential downside.
> Eric Phetteplace
> Systems Librarian
> California College of the Arts
> libraries.cca.edu | vault.cca.edu
> On Fri, Jun 3, 2016 at 12:48 PM, Doug Dearden <dearden at sarsf.org> wrote:
> > Hi Eric,
> > From a system admin viewpoint I never create generic logins for users.
> > The reason is that if you have to investigate something after the fact,
> > a log file indicates that "Librarian1" was the username you don't know
> > that is if it is shared amongst several people. Better to create a
> > separate user name for everyone that is going to be using the system.
> > could create a second patron account for these work study students to use
> > when they are working at the library, that would then be deleted at the
> > of the semester leaving their regular account intact.
> > Regarding your "roles" question, Koha does have a Duplicate function. If
> > you create a "work study" user, assign it all the appropriate
> > you can then edit the user and use the Duplicate function to make a new
> > user with the same permissions, and just fill in the necessary fields for
> > individual identification.
> > Good luck, and welcome!
> > Doug
> > -----Original Message-----
> > From: Koha [mailto:koha-bounces at lists.katipo.co.nz] On Behalf Of Eric
> > Phetteplace
> > Sent: Friday, June 3, 2016 1:27 PM
> > To: koha at lists.katipo.co.nz
> > Subject: [Koha] Handling student worker accounts
> > Hi all,
> > First of all, we are right now starting to migrate to Koha so I'm
> > going to ask a lot of questions on this list in the coming weeks. Bear
> > me.
> > If you have low-level employees who perform basic circulation work—e.g.
> > work study students, volunteers—how do you handle their account
> > permissions? Do you have a shared internal account with a password you
> > periodically change? Do you edit their patron account to add necessary
> > permissions and then later revoke them?
> > We're trying to find a scalable way to handle this. Editing a half-dozen
> > so patron accounts each semester doesn't seem wise to me. But internal
> > accounts like this are weird too, because they're not "real" patrons. For
> > instance, I'm filling in fake barcodes because they're required but this
> > patron will never check anything out.
> > Also, are is there no equivalent of user "roles" in Koha—sets of
> > permissions I can quickly apply to an account? It's one thing if I can
> > add a student to a "work study" role and another if I have to click a
> > of checkboxes.
> > Best,
> > Eric Phetteplace
> > Systems Librarian
> > California College of the Arts
> > libraries.cca.edu | vault.cca.edu
> > 510.594.3660
> > 2>/dev/null
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