[Koha] Ats.: Cost Analysis Information

[Jolanta Kaun]

We have moved our data from old library system to Koha 2 years ago. It was approximately 20000 records. We have paid for the migration of data that still had to be fixed. :(

I can tell that we still are updating records - downloading from other libraries for free... I think that one person can enter or update 6000 records over one year easily (40-50 manual downloads per day), if you do not want to pay extra anyone for doing it at once. Basically, the job can be done by the same librarian who does circulation. We update the record whenever item is returned, before it goes back to shelf.
So,  the salary of 1 librarian per year may be your cost for manpower.

Jolanta Kaun
LCC International University Library
________________________________________
Siuntėjas: koha-bounces at lists.katipo.co.nz [koha-bounces at lists.katipo.co.nz] Chris Nighswonger [cnighswonger at foundations.edu] vardu
Išsiųsta: 2010 m. balandžio 7 d. 20:53
Kam: Jim and Laurie Barnes
Kopija: koha at lists.katipo.co.nz
Tema: Re: [Koha] Cost Analysis Information

Here is our experience:

We have several libraries on campus. Only the main library (just under 8000 items) is on Koha at present, but all are slated to be moved over the next year or two.

Hardware/OS:

Two Dual Core Pentium IIIs
1GB ram
70GB raid 1
Ubuntu Server 9.10

Cost: $0.00 (This server was taken out of service at a local dentists office during an upgrade and donated to our school)

We "manually" cataloged all of our books by harvesting records from various publicly available z3950 servers. Each record was edited for applicability to our library and we also added data to some fields to enhance OPAC content.

We used Koha's label module to generate all of our labeling. In order to gain the functionality we felt was lacking in this module, we re-wrote the entire module. By and large, the label creation was the least time-consuming part of cataloging.

Barcode/spine labels were printed on a Ricoh AP400N network printer. There is nothing magic about this brand/model. They would print as well on a $50 Brother or HP or <your_favorite_brand_goes_here>.

Working with the equivalent of one full-time cataloger and three part-time catalogers putting in 40+ person-hours per week it took roughly 2.5 years to touch all ~8K items. Keep in mind that we were also searching out and editing bibs for each item as well.

I have no idea of what sort of $$ the labor translates into as some of this was essentially volunteer time.

Our barcode scanner is a Metrologic MS9590 bought new for $183.00.

We began using the system for circulation about 3 weeks ago and have happy library staff and patrons.

Kind Regards,
Chris


Christopher Nighswonger
Faculty Member
Network & Systems Director
Foundations Bible College & Seminary
www.foundations.edu<http://www.foundations.edu>
www.fbcradio.org<http://www.fbcradio.org>
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2010/4/1 Jim and Laurie Barnes <czechbarnes at gmail.com<mailto:czechbarnes at gmail.com>>
Dear Koha Listserve,

We are in the process of doing a cost analysis for installation and self-hosting of Koha and would be interested in detailed budget information including equipment, personnel, and maintenance costs for a small private library. If you have this sort of information and would be willing to share we would be most grateful. We would be interested especially in specific equipment needs and the amount of time needed for installation. Thanks

With Best Regards,

Laurie Barnes


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