Biblio export does not export records when they have no items/holdings
Hello, I am having some trouble with the KOHA export of bibliographic records. In short it seems to export records only when they actually have. I am using KOHA version 18.05.14.000. Here is what I am doing exactly: KOHA --> Tools --> Export Data --> Export bibliographic records To export, I use a file specifying the biblio numbers. Let’s say it has numbers 95 and 96, where 95 does not have items/holdings but 96 has. I do not click „Don’t export items“ but even if I do it does not change anything. I do not click „Remove items…“ but even if I do it does not change anything. The „Dont export fields“ field remains empty. For output format I choose Xml but that does not matter. It is the same what ever I choose * I click the export button. Now I get my resulting Xml file which only has item #96. If I add an item/holding for #95, that one will be exported as well. How do I get it to work such that biblio records without items/holdings get exported? My aim is to use the resulting file and import it into another KOHA instance oft he same version. Thanks in advance 😊
I ran into this same problem a while back when I was trying to export records for R2 books that had been archived. There are probably better ways to do this, but I think I ended up going to Tools/Managed Staged Records and undoing the import of that entire batch of records. Another tedious way of exporting those records might be making a list of the titles, downloading the list in compiled MARC format, and using MarcEdit or Koha Tools to add a 952, then uploading the batch, importing the item records. Fred King, MSLS, AHIP Medical Librarian, MedStar Washington Hospital Center fred.king@medstar.net 202-877-6670 ORCID 0000-0001-5266-0279 MedStar Authors Catalog: http://medstarauthors.org If it’s raining, it isn’t cold. --New Englander -----Original Message----- From: Koha <koha-bounces@lists.katipo.co.nz> On Behalf Of André Hartmann Sent: Sunday, January 10, 2021 11:36 AM To: koha@lists.katipo.co.nz Subject: [EXTERNAL] [Koha] Biblio export does not export records when they have no items/holdings **ATTENTION: This email originated from outside the MedStar Health network. ** DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe. Hello, I am having some trouble with the KOHA export of bibliographic records. In short it seems to export records only when they actually have. I am using KOHA version 18.05.14.000. Here is what I am doing exactly: KOHA --> Tools --> Export Data --> Export bibliographic records To export, I use a file specifying the biblio numbers. Let’s say it has numbers 95 and 96, where 95 does not have items/holdings but 96 has. I do not click „Don’t export items“ but even if I do it does not change anything. I do not click „Remove items…“ but even if I do it does not change anything. The „Dont export fields“ field remains empty. For output format I choose Xml but that does not matter. It is the same what ever I choose * I click the export button. Now I get my resulting Xml file which only has item #96. If I add an item/holding for #95, that one will be exported as well. How do I get it to work such that biblio records without items/holdings get exported? My aim is to use the resulting file and import it into another KOHA instance oft he same version. Thanks in advance 😊 _______________________________________________ Koha mailing list https://urldefense.proofpoint.com/v2/url?u=http-3A__koha-2Dcommunity.org&d=DwIGaQ&c=RvBXVp2Kc-itN3g6r3sN0QK_zL4whPpndVxj8-bJ04M&r=vKh6XwOmjyC51IkP1OfsdjQZoWT2vpi6VZl8El8EPRI&m=qFcJt13qk2P9jzfd8SkuP4rA8uUEws5RrqVVC4dfslU&s=ZfYPaDFczXcBQlMUmFfnpEAHbYk5srNHDSg4bJ1ClXk&e= Koha@lists.katipo.co.nz Unsubscribe: https://urldefense.proofpoint.com/v2/url?u=https-3A__lists.katipo.co.nz_mailman_listinfo_koha&d=DwIGaQ&c=RvBXVp2Kc-itN3g6r3sN0QK_zL4whPpndVxj8-bJ04M&r=vKh6XwOmjyC51IkP1OfsdjQZoWT2vpi6VZl8El8EPRI&m=qFcJt13qk2P9jzfd8SkuP4rA8uUEws5RrqVVC4dfslU&s=ILKqEtlEP7hv4DGhH510qOh_J1dBj2UCYUQCKpLupYM&e= ---------------------------------------------------------------------- MedStar Health is a not-for-profit, integrated healthcare delivery system, the largest in Maryland and the Washington, D.C., region. Nationally recognized for clinical quality in heart, orthopedics, cancer and GI. IMPORTANT: This e-mail (including any attachments) may contain information that is private, confidential, or protected by attorney-client or other privilege. If you received this e-mail in error, please delete it from your system without copying it and notify sender by reply e-mail, so that our records can be corrected... Thank you. Help conserve valuable resources - only print this email if necessary.
Hi, this is a common issue: Make sure that you unselect any item related filter criteria before you start the export. Usually the library might be preselected. Remove this and records without items should export as well. Hope this helps, Katrin On 10.01.21 17:36, André Hartmann wrote:
Hello,
I am having some trouble with the KOHA export of bibliographic records. In short it seems to export records only when they actually have. I am using KOHA version 18.05.14.000. Here is what I am doing exactly:
KOHA --> Tools --> Export Data --> Export bibliographic records
To export, I use a file specifying the biblio numbers. Let’s say it has numbers 95 and 96, where 95 does not have items/holdings but 96 has. I do not click „Don’t export items“ but even if I do it does not change anything. I do not click „Remove items…“ but even if I do it does not change anything. The „Dont export fields“ field remains empty. For output format I choose Xml but that does not matter. It is the same what ever I choose
* I click the export button.
Now I get my resulting Xml file which only has item #96. If I add an item/holding for #95, that one will be exported as well.
How do I get it to work such that biblio records without items/holdings get exported? My aim is to use the resulting file and import it into another KOHA instance oft he same version.
Thanks in advance 😊 _______________________________________________
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participants (3)
-
André Hartmann -
Katrin Fischer -
King, Fred