Thank you, that is very helpful. I will experiment with our test instance. Elaine VWML <https://vwml.org> On Thu, Oct 21, 2021 at 9:47 PM Charles Kelley <cmkelleymls@gmail.com> wrote:
Hi, Elaine et al!
In our latest exchange, on 22 Oct. 2021 at 08:01 [JST], I received this from Elaine Bradtke <eb@efdss.org>:
I would like to ask how other libraries are handling material in remote storage.
Currently, we only have a location code for off-site material. However, it seems we need a way to clearly indicate that the material must be requested a certain amount of time in advance.
Do you use the holds module for these items? We haven't used patron logins, or holds because it's primarily a reference collection. Do you treat remote storage as a branch? So many options, please tell me what works best for you.
Yes, after a fashion, we use a branch. Here's what I mean.
- We made a library for offsite storage. Here are the Koha values we filled in. - Code = OFF - Name = Offsite Storage - OPAC Info = To get this work, please place a hold for it or contact the library staff.
Please allow approximately 7-10 days.
- All the other fields are left empty so that other libraries can use the OFF library.
- In the item record, we change 952 $b to OFF (Offsite Storage). It's the only subfield we have to change.
- In the system preferences, we make sure both the home library and the current library are to be displayed (OPACLocationBranchToDisplay).
Why this arrangement?
- It shows that the library still owns at least one copy, and it came from the XXX collection in the YYY shelving location. - It shows that the copy has been put in storage. - The rollover (mouseover, balloon tag or help tag if you prefer) instructs how to get the work and approximately how long it ought to take.
We usually go to storage to retrieve materials twice a week (Mondays and Thursdays), so an estimate of 7-10 days probably lengthens the expectations, so that patrons are pleased, to paraphrase Scotty's "How do think I keep my reputation as a miracle worker," when the work comes 3-4 days later instead. Of course, in the long term, the general expectations will shorten to reflect reality.
- The library staff will not have to record the XXX collection and YYY shelving location in 952 $x in case the work is reintegrated into the collection. It's a simple change of copying the home library into the current library. - The wording is to allow other libraries and branches to use the same code if they need it.
I have to state that no procedure is perfect. But it, along with patron education, works reasonably well, and that's usually enough for the library staff and our patrons.
If you have questions, please may you be encouraged to ask.
--
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-- Charles.
Charles Kelley, MLS PSC 704 Box 1029 APO AP 96338
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