[Koha] Help Re: Journal Articles

Wed Jul 10 06:24:20 NZST 2013

Hello everybody,

I've moved all my Koha conversations over to an account on one of my own
domains so I don't have to include a ton of disclaimers each time I post.
I e-mailed Elaine yesterday, but thought I should think a bit before I
answered on the list--"It seemed like a good idea at the time" doesn't
sound very convincing.

I think that the materials we're indexing, and the reason we're indexing
them, are sufficiently different that putting them on the same instance of
Koha would be confusing for our users, and for us. The catalog is a list
of local holdings, whereas the local authors list isn't--though anything
we have access to, we'll link to. The bib records will be from Medline in
one, OCLC in the other. For the authors instance, we'll have the local
authors searchable, and the non-local co-authors don't necessarily have to
be. The authors instance will be indexed by MeSH (MEdical Subject Headings
(another can of worms--Medline designates major topics with an asterisk,
i.e., an article where Leprosy is a major topic is indexed as *Leprosy.
What's the best way to handle that???)), and I think we need to pay more
attention authority control for the authors' names, since Medline isn't
consistent--and they have two separate name fields, Authors and Authors'
Full Names.

The purpose of each instance will also be different. We'd like our users
to be able to search the authors instance for all articles by Dr. X, or
Department of Y, or subject Z. I was thinking of using Item Type to
designate publication type (Case report, Randomized Controlled Trial,
Letter, Conference abstract, etc.), and Collection Code for hospital name
(we're a collection of about nine hospitals, plus a couple of research
arms).

In other words, I see the authors instance as an easy-to-use interactive
bibliography of scholarly activity produced by our organization (not
exactly what I mean, but I hope you get the gist of it), and combining
that with our library holdings catalog would make each one harder to use.

However, I'm more than willing to be convinced otherwise. I'd like to end
up with something that works the way our users want, not the way I think
our users should want.

Fred King
kohauser at phred.us

> Just curious as to why you would want to put these in a separate instance
> of Koha.  Seems like a lot of unnecessary effort.  Perhaps you should make
> a collection code "Local Authors" or whatever you want to call it.  You
> can
> search on collection code in advanced search if you want to limit the
> results. You could also, depending on the size of this collection, build a
> public list of the applicable records.  Perhaps even subdivided by
> subject.
>  I would use the first 500 field to differentiate between the various
> types
> of articles, case reports, etc. within the collection. Or if you want to
> be
> able to search more specifically, then create more item types.  One of the
> beauties of Koha is that you can include all sorts of material in the same
> catalogue.  Coming from a system where we have different indexes for
> different formats, we find that being able to search across a variety of
> media at once much more useful.
> Elaine
>
> On Mon, Jul 8, 2013 at 2:43 PM, King, Fred <Fred.King at medstar.net> wrote:
>
>> Hello Alice, and everyone,
>>
>> Funny you should bring this up. I was planning to bring it up myself a
>> while later after we got our system running smoothly, but this seems
>> like a
>> good time since we're not the only ones interested in this kind of a
>> project.
>>
>> A few years ago, we started Authors' Day, a celebration of Hospital
>> Center
>> associates who have written articles, book chapters, etc. Last year, we
>> started tracking the articles in Reference Manager so we could analyze
>> the
>> data a bit more, and include subject headings, etc., in the citations.
>> The
>> next step is to put the data into Koha to make it widely and easily
>> accessible to anyone on the hospital network. Who knows? Someday we
>> might
>> be able to make it available outside our firewall as well.
>>
>> My idea is to install a second instance of Koha on our server (I did it
>> already on a test system, so that's not a major problem) and use it
>> exclusively for local authors. Just about everything our associates
>> publish
>> is in Medline, so one of the things we're pondering is how to convert
>> MeSH
>> to MARC. Like Alice, we've looked at analytics and we don't think that's
>> the solution.
>>
>> Some of the other things we're considering include:
>> * We're only interested in indexing local authors, but we ought to
>> include
>> the non-local co-authors in the record.
>> * We want to differentiate between journal article, book, chapter, etc.
>> Maybe Item Types?
>> * There's also the consideration of what kind of journal article--case
>> report, letter, randomized controlled trial, etc. Maybe Collection Code?
>> * Right now we're indexing articles from three MedStar divisions, but
>> eventually we'd consider adding other hospitals. Different branches?
>> * We also want to include departmental affiliation.
>>
>> So I guess my question is, has anyone else done something like this? Can
>> anyone offer any pointers?
>>
>> BTW, the actual conversion of one set of tags to another is not all that
>> difficult. I found a program called Replace Text that you can set up to
>> look for every instance of xxx and convert it to yyy, for multiple
>> values
>> of xxx and yyy. I'm sure there are others.
>>
>> Cheers,
>>
>> Fred King
>> Medical Librarian, MedStar Washington Hospital Center
>> fred.king at medstar.net
>> 202-877-6221
>>
>> ---------------------------- Original Message
>> ----------------------------
>> Subject: [Koha] Help Re: Journal Articles
>> From:    "Alice Esguerra" <kaces08 at gmail.com>
>> Date:    Mon, July 8, 2013 12:33 am
>> To:      koha at lists.katipo.co.nz
>> --------------------------------------------------------------------------
>>
>> Hello everyone,
>>
>> We are new with Koha, we started 2 years ago with Koha 2.9 and recently
>> migrated to Koha 3.12 (May of this year).
>>
>> My concern is about our periodical indexes. We have manually encoded
>> about
>> 1000 records of indexes to journal and magazine articles. I'd like to
>> create a MARC framework for this. Can somebody please help us as to what
>> MARC tags to use for the framework? I have seen the discussion about
>> "Analytics" but I don't think this is applicable to us because we only
>> prepared records for the "component articles" while the "parent or host
>> item" (for journals) were not recorded in our OPAC. Our objective is to
>> make a simple framework that is searchable and wouldn't have any
>> conflict
>> with the MARC rules.
>>
>> We really hope to hear from you. Thank you in advance!
>>
>> alice
>>
>>
>> --
>> Alicia C. Esguerra
>> Associate Professor I/ Librarian
>> Bulacan State University
>> City of Malolos, Bulacan 3000
>> Philippines
>> +63 044 7961417
>> www.bulsu.edu.ph
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>
>
>
> --
> Elaine Bradtke
> Data Wrangler
> VWML
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