[Koha] Academic Repository

Fri Nov 6 07:27:04 NZDT 2020

Greetings!

This may not be the Best Way, but here's how I would do it. Esteemed colleagues, please add corrections and improvements.

Create a MARC record for each document the same way you'd create one for any book, journal, etc. Don't worry about the record being perfect and following all the cataloging standards. As long as your users can find the record in Koha, that's what really matters. What's important is probably the title (245), author (100), maybe a few subject terms (650), year (260)--whatever you deem useful. 

If you want full-text access, put the files on a server somewhere and add the URL to the 856$u field. You can make it behind your institution's firewall or out in the open depending on what you want--talk to your IT department.

You can modify fields as you want--Koha is (literally) infinitely configurable.

I created something similar for our institution's local authors, which you can see at medstarauthors.org. I took Medline records (a database of medical citations), converted the records to MARC, and uploaded them to Koha. If we have full-text access to the article, the URL goes in the 856$u field. If the article as a DOI (digital object identifier), that goes in the 857$u. (You say your catalog doesn't have an 857 field? Well mine does. Remember what I said about infinitely configurable?) 

We also have some files that are stored locally--the PDF versions of our printed bibliography, among others. I tried to create a folder on our system that could be accessed on port 81, but our IT department doesn't allow that. (We're a hospital, and security has been much on their minds in the past few years.) I created a separate server, but I know there's a way to store local documents on Koha--I just can't remember how. It's in the documentation that I'll read as soon as I get a few other tasks done.

Hope this helps, and feel free to contact me off-list if you'd like, especially if this doesn't answer your question at all.

Fred King, MSLS, AHIP
Medical Librarian, MedStar Washington Hospital Center
fred.king at medstar.net
202-877-6670
ORCID 0000-0001-5266-0279
MedStar Authors Catalog: http://medstarauthors.org

It is a sobering thought that when Beethoven was my age, he had been dead for four years.
--Tom Lehrer, slightly modified

-----Original Message-----
From: Koha <koha-bounces at lists.katipo.co.nz> On Behalf Of L. Smith
Sent: Wednesday, November 04, 2020 8:17 PM
To: Koha <koha-bounces at lists.katipo.co.nz>; kohasupport <kohasupport at liblime.com>; Koha <Koha at lists.katipo.co.nz>
Subject: [EXTERNAL] Re: [Koha] Academic Repository

 ** ATTENTION: This email originated from outside the MedStar Health network. ** DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe. 

Good morning, 

Need some help please . Or can someone please point me in the right direction please. 

I would like to start a repository for our staff thesis papers. How would I go about setting up a repository in Koha? Any guidance would be wonderful! 

Thank you so much. 

Best wishes, 

Lizelle Smith 

BA, AdvDipTour, DipLib, AALIA DCP 

Director of Library and Information Services 

Suite 18, 7 Aberdeen Street, Perth WA 6000 

PO Box D178 Perth BC 6849 

T: [ callto:+61 8 6222 4222 | +61 8 6222 4222 ] 

E: lsmith at sheridan.edu.au l W: [ https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sheridan.edu.au_&d=DwIGaQ&c=RvBXVp2Kc-itN3g6r3sN0QK_zL4whPpndVxj8-bJ04M&r=vKh6XwOmjyC51IkP1OfsdjQZoWT2vpi6VZl8El8EPRI&m=qrwS-MzaiTjf2pWTWBgskUk3ECiTdh4BIy-cVKyOm1A&s=PtWVrwDFkT8UAK-F6OI1pzRz4bQ5kzph-BiwgKIOkfA&e=  | https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sheridan.edu.au&d=DwIGaQ&c=RvBXVp2Kc-itN3g6r3sN0QK_zL4whPpndVxj8-bJ04M&r=vKh6XwOmjyC51IkP1OfsdjQZoWT2vpi6VZl8El8EPRI&m=qrwS-MzaiTjf2pWTWBgskUk3ECiTdh4BIy-cVKyOm1A&s=B1kakEkjazQQq4w181IbNL-LKNS273Xgh_UIffWM43w&e=  ] 

CRICOS No: 03391M. This email and any attachments may be confidential. If you are not the intended recipient, please inform the sender by reply email and delete all copies of this message . 

_______________________________________________

Koha mailing list  https://urldefense.proofpoint.com/v2/url?u=http-3A__koha-2Dcommunity.org&d=DwIGaQ&c=RvBXVp2Kc-itN3g6r3sN0QK_zL4whPpndVxj8-bJ04M&r=vKh6XwOmjyC51IkP1OfsdjQZoWT2vpi6VZl8El8EPRI&m=qrwS-MzaiTjf2pWTWBgskUk3ECiTdh4BIy-cVKyOm1A&s=fKLUUJPoVwA95xPKczlWL9p36Y72k4-Dr_A_lF1a4ks&e= 
Koha at lists.katipo.co.nz
Unsubscribe: https://urldefense.proofpoint.com/v2/url?u=https-3A__lists.katipo.co.nz_mailman_listinfo_koha&d=DwIGaQ&c=RvBXVp2Kc-itN3g6r3sN0QK_zL4whPpndVxj8-bJ04M&r=vKh6XwOmjyC51IkP1OfsdjQZoWT2vpi6VZl8El8EPRI&m=qrwS-MzaiTjf2pWTWBgskUk3ECiTdh4BIy-cVKyOm1A&s=pfhNZfbNI1JafWE81397c54OQTyrd-xes2Iz-YGuQ0Q&e= 

----------------------------------------------------------------------
MedStar Health is a not-for-profit, integrated healthcare delivery system, the largest in Maryland and the Washington, D.C., region. Nationally recognized for clinical quality in heart, orthopedics, cancer and GI.

IMPORTANT: This e-mail (including any attachments) may contain information that is private, confidential, or protected by attorney-client or other privilege. If you received this e-mail in error, please delete it from your system without copying it and notify sender by reply e-mail, so that our records can be corrected... Thank you.

Help conserve valuable resources - only print this email if necessary.