[Koha] Library items non-display in OPAC

Wed Jan 23 18:16:18 NZDT 2019

How can you change the "withdrawn" value of an item? Edit the item the same
way you would, say, change a barcode or any other property of the item.

Basic outline:

- find the bib record in the staff interface (e.g. by using the "search the
catalog" tab)
- click the title to view its summary page, then use Edit > Edit items
- you're taken to a list of the record's items, use the Actions button to
Edit the one you want withdrawn
- change the "0 - Withdrawn status" value up at the top to "withdrawn" in
the dropdown, then Save Changes down at the bottom

It may not be obvious that a "withdrawn" field value of "withdrawn" equals
1 but that is set in your Koha's authorized values where text is mapped to
shorter alphanumeric codes. You can add additional value or change the
existing ones under Administration > Authorized Values.

Best,

ERIC PHETTEPLACE

Chair, Local Planning Committee, Code4Lib 2019 <https://2019.code4lib.org/>

Systems Librarian

libraries.cca.edu | vault.cca.edu | 510.594.3660

5212 Broadway, Oakland, CA 94618

1111 8th St., San Francisco, CA 94107

Preferred Pronoun(s): he/him

:(){ :|: & };:

On Tue, Jan 22, 2019 at 9:05 PM Peter Lau <peter.lau at yccece.edu.hk> wrote:

> Hi Eric,
>
>
>
> If I choose to say withdrawn: [1], then how can I change it from the
> default [0] to [1]?
>
>
>
> Examples
>
> To hide all items with a withdrawn value of 1:
>
> withdrawn: [1]
>
> Thanks & regards,
>
> *Peter Lau*
>
> Librarian
>
> Tel: (852) 3977 9868 | Email: Peter.Lau at yccece.edu.hk | Fax: (852)
> 23384320
>
>  [image:
> https://docs.google.com/uc?export=download&id=1wiYZQsqhNTJZjyNbLJx-6ODZyoYE5NNu&revid=0BzpPRj4UE0XeT1R2WUt2dnhmTFBBeEpVR3dqcU5QbnF6NVg4PQ]
>
> 2 Tin Wan Hill Road, Tin Wan, Aberdeen
>
> *YCCECE, Here We Grow Our Future | *www.yccece.edu.hk
>
>
>
> *From:* Eric Phetteplace [mailto:ephetteplace at cca.edu]
> *Sent:* Wednesday, 23 January 2019 12:12 PM
> *To:* Peter Lau <peter.lau at yccece.edu.hk>
> *Cc:* Irma Birchall <irma at calyx.net.au>; koha list <
> koha at lists.katipo.co.nz>
> *Subject:* Re: [Koha] Library items non-display in OPAC
>
>
>
> Hi Peter,
>
>
>
> You can accomplish this in a couple different ways. There's the
> OPACHiddenItems
> <https://koha-community.org/manual/18.05/html/02_administration.html#opachiddenitems>
> setting which lets you define specific item fields that mean an item should
> be hidden in the public catalog. So you could say that items with a certain
> "lost" value don't appear. Then there's also a field on the MARC record
> itself, 942 $n, which you can set to "yes" to suppress an item. This MARC
> field is tied to the OpacSuppression
> <https://koha-community.org/manual/18.05/html/02_administration.html#opacsuppression-opacsuppressionbyiprange-opacsuppressionredirect-and-opacsuppressionmessage>
> settings which give you further control over how suppression works (e.g.
> you could have it only pertain to certain IP addresses).
>
>
>
> Note that these two methods happen at different levels of
> granularity—OPACHiddenItems would let you, for instance, hide one item (say
> an insert on a record for a DVD) on a record that otherwise still shows up
> in the OPAC, while hiding the MARC record will also, of course, hide *all* items
> attached to it regardless of their field values.
>
>
>
> Hope that's helpful.
>
>
>
> Best,
>
> ERIC PHETTEPLACE
>
>
>
> *Chair, Local Planning Committee, **Code4Lib 2019
> <https://2019.code4lib.org/>*
>
>
>
> *Systems Librarian*
>
>
>
> libraries.cca.edu | vault.cca.edu | 510.594.3660
>
> 5212 Broadway, Oakland, CA 94618
>
> 1111 8th St., San Francisco, CA 94107
>
> Preferred Pronoun(s): he/him
>
> :(){ :|: & };:
>
>
>
>
>
> On Tue, Jan 22, 2019 at 7:37 PM Peter Lau <peter.lau at yccece.edu.hk> wrote:
>
> Hi Irma,
>
>
>
> Thanks. I’ll try.
>
> Thanks & regards,
>
> *Peter Lau*
>
> Librarian
>
> Tel: (852) 3977 9868 | Email: Peter.Lau at yccece.edu.hk | Fax: (852)
> 23384320
>
>  [image:
>
> https://docs.google.com/uc?export=download&id=1wiYZQsqhNTJZjyNbLJx-6ODZyoYE5NNu&revid=0BzpPRj4UE0XeT1R2WUt2dnhmTFBBeEpVR3dqcU5QbnF6NVg4PQ
> ]
>
> 2 Tin Wan Hill Road, Tin Wan, Aberdeen
>
> *YCCECE, Here We Grow Our Future | *www.yccece.edu.hk
>
>
>
> *From:* Irma Birchall [mailto:irma at calyx.net.au]
> *Sent:* Wednesday, 23 January 2019 11:34 AM
> *To:* Peter Lau <peter.lau at yccece.edu.hk>
> *Cc:* koha list <koha at lists.katipo.co.nz>
> *Subject:* Re: [Koha] Library items non-display in OPAC
>
>
>
> Hi Peter
>
>
>
> ..... of course Peter, in your own system go to <> Home › Administration ›
> Item types › Add item type.
>
> Apologies for adding a live link in my previous email and forwarding my
> email with incomplete instructions.
>
>
>
> And further instructions for OPAC record suppression:
>
> Procedure:
>
> 1.  Create a new class of authorised values: SUPPRESS; create value 0 with
> description Not Suppressed; create value 1 with description Suppressed.
>
> 2.  Amend every MARC framework to link subfield 942$n to the Authorised
> Value class SUPPRESS.
>
> 3.  Set the system preference Cataloging / OpacSuppression to 'Hide' (at
> this point, until you execute the next steps, OPAC searches are broken).
>
> 4.  Edit the records to be suppressed: set subfield 942$n to the authorised
> value 'Suppressed'.
>
> 5.  Rebuild Zebra (this is necessary for an initial build of the required
> index).
>
> 6.  Test that OPAC searches in general are not broken.  Test that the
> suppressed records are not returned by OPAC search.
>
> A suppressed record will be found by a search in the staff client but not
> by a search in the OPAC.  Note the entire record is suppressed including
> all items.
>
> Once this is set up, then the catalogue must contain at least one
> suppressed item, or OPAC searches will be broken.
>
> Hope this helps.
>
> Irma
>
> CALYX
>
>
>
>
>
>
>
> On Wed, 23 Jan 2019 at 14:17, Irma Birchall <irma at calyx.net.au> wrote:
>
>
> Hi Peter
>
>
>
> Go to <https://rbgvdevel-admin.calyx.net.au/cgi-bin/koha/mainpage.pl>Home
> <https://rbgvdevel-admin.calyx.net.au/cgi-bin/koha/mainpage.pl> ›
> Administration
> <https://rbgvdevel-admin.calyx.net.au/cgi-bin/koha/admin/admin-home.pl> ›
> Item
> types <
> https://rbgvdevel-admin.calyx.net.au/cgi-bin/koha/admin/itemtypes.pl>
> › Add item type
>
> Create a dedicated new item type (for example "Staff only resource" or
> "School records" ....) and tick the 1. Hide in OPAC option.
>
> Decide on 2. Not for loan option.
>
>
>
> Hope this helps.
>
> Irma
>
> CALYX
>
>
>
>
>
> On Wed, 23 Jan 2019 at 13:23, Peter Lau <peter.lau at yccece.edu.hk> wrote:
>
> How can I stop some library items from showing in OPAC?
>
> Thanks & regards,
>
> *Peter Lau*
>
> Librarian
>
> Tel: (852) 3977 9868 | Email: Peter.Lau at yccece.edu.hk | Fax: (852)
> 23384320
>
>  [image:
>
> https://docs.google.com/uc?export=download&id=1wiYZQsqhNTJZjyNbLJx-6ODZyoYE5NNu&revid=0BzpPRj4UE0XeT1R2WUt2dnhmTFBBeEpVR3dqcU5QbnF6NVg4PQ
> ]
>
> 2 Tin Wan Hill Road, Tin Wan, Aberdeen
>
> *YCCECE, Here We Grow Our Future | *www.yccece.edu.hk
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