[Koha] [EXTERNAL] NCIP User Question - biblionum in 001 vs 999c

[Joy Nelson]

Hi Kelly and Heather!
In many other ILS systems the 001 was/is indeed a field that contained a
unique value (control number).  I still work with data from time to time
that has a unique id in the 001.  Heather is right that in Koha the unique
id is stored in the 999$c, so you can use the 001 field for whatever you
like.  Some sites put the oclc number in the 001, others just leave it
blank, or just take what comes when cataloging via z3950 (clutch your
pearls on that. :D )

Kelly, I have set up some sites to automatically copy the biblionumber to
the 001 tag.  Yes, it duplicates the data from the 999c to the 001, but it
is done programmatically at night so no upkeep would be needed by
cataloging staff.  As long as all your libraries are okay with this
configuration and don't plan to use the 001 for anything else, let us know
at ByWater and we can set this up for you.

joy



On Thu, Jul 26, 2018 at 10:01 AM, Heather Hernandez <
heather_hernandez at nps.gov> wrote:

> Hi, Kelly--
>
> Our records in Koha actually have different values in the 001 field based
> on the age of the record.  When I first thought about this, I pretty much
> clutched my pearls and took to my fainting couch, thinking things like,
> "But the 001 should be our consistent, primary database key!  Oh my stars
> and garters!!!"
>
> Then after applying a cool cloth to my forehead I got to thinking about how
> we used the 001 and what data was there:  based on the age of the record,
> it's either an old catalog record number (which I want to keep in the
> record) or the OCLC number (which I definitely want to keep in the
> record).  How do I use it?  Well, to just store those numbers, and if I
> want to overlay the existing Koha record with a record that I'm exporting
> from the OCLC Connexion Client, I include a 999 $c with the Koha record
> number in that field in the OCLC record.  I'm currently having some trouble
> with links into our catalog from our holdings in WorldCat.org, but that
> doesn't seem related--we're trying to use ISBNs or title data for that.
>
> So perhaps it might be helpful to ask how you would be using the 001 field
> and the 999 $c field, and how it's used among the other libraries.  I don't
> have a lot of experience with using MarcEdit and such since ByWater
> supports our Koha catalog & I happily rely on them for things like this,
> but I think it would be entirely possible to export your records to
> MarcEdit, copy record numbers that you're not using to another field (e.g.,
> 035) and copy the Koha biblionumbers to the 001, then reimport/replace the
> records.  But that sounds kind of drastic to me.  I also clutch my pearls
> at the thought of data being duplicated in a record, e.g., in the 999 $c as
> well as the 001, but I can't think of any harm that it would do in *my*
> setting--perhaps others could?  Your system would also need some sort of
> configuring for ongoing cataloging, to see that the biblionumber gets
> copied into the 001.
>
> But if it were me, I'd think long and hard about if this is really
> necessary.  For us, it's been absolutely fine to have the Koha
> biblionumbers in the 999 $c and an assortment of types of numbers in the
> 001--I've gotten up off my fainting couch, adjusted my pearls, and realized
> that it works!:)  I hope that others will chime in, because I would be very
> interested to know about other options and possible consequences that might
> face us in the future since we do have such a variety of numbers in our 001
> fields.
>
> I hope this helps!  Best,
> h2
> ~~~~~~~~~~~~~~
> Heather Hernandez
> Technical Services Librarian
> San Francisco Maritime National Historical Park Research Center
> 2 Marina Blvd., Bldg. E, 3rd floor, San Francisco, CA  94123-1284
> 415-561-7032, heather_hernandez at nps.gov
> Library catalog: http://keys.bywatersolutions.com/
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>



-- 
Joy Nelson
Vice President of Implementations

ByWater Solutions <http://bywatersolutions.com>
Support and Consulting for Open Source Software
Phone/Fax (888)900-8944
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