[Koha] How are authority records connected with biblio records ?

Katrin katrin.fischer.83 at web.de
Thu Aug 10 03:50:29 NZST 2017

Hi Dave,

I think for migrations something like this would work:

- Import your authorities. Koha will force 001 to match auth_header.authid.
- Create a file with the auth_header.authid and your old authority 
number if there is one
- Add $9<authid> to your authority controlled fields in your MARC records
- Import bibliographic records

AFAIK auth_header.authid must be the same as 001 in the authority 
record. Koha will enforce this on import, so if your records already 
have an authority id used in your data, you might want to store it in 
035 with a unique prefix to differentiate between IDs.

Hope this makes sense,


On 09.08.2017 16:23, David Holoshka wrote:
> Hi Micheal,
> I originally tried the script link_bibs_to_authorities.pl but there 
> were two issues with it:
> 1.  After running for days it would use up all available memory and 
> stop working
> 2. It does not preserve the links we have today between auths and 
> biblios but does its best to connect records based on various pattern 
> matching algorithms.
> Best Regards,
> Dave
> On 08/09/2017 02:59 PM, Michael Kuhn wrote:
>> Hi David
>>> I am migrating several million records from an existing vtls system 
>>> to koha.  We are using mariadb, koha 17.05 (have pulled from master 
>>> yesterday ), elastic search 5.4 and plack on debian systems.  As I 
>>> wanted to preserve all the authority to biblio record links  I wrote 
>>> my own migration script based on the relevant koha source.
>>> Searching in the koha authorities intra will find the authority 
>>> record but usually lists the number of biblio records having the 
>>> auth as zero, but not always.  If I check the biblio index in ES the 
>>> items have the correct auth id in the "an" field.  I can find no 
>>> difference between the biblio records in the ES index that are 
>>> reported as linked to the auth record to the ones that are not.  I 
>>> connect the biblio recs to the authorities in the marc21 structure 
>>> by putting the  koha auth id in field 100 sub field 9 (if it is a 
>>> name auth).  These marc records are now in the new biblio_metadata 
>>> table.
>>> How does koha find the biblio records connected to a paticular auth 
>>> record ?
>>> Is this done dynamically by searching the ES indexes ?
>>> Is this an issue with the zebra database?  Is it still required ?  I 
>>> haven't been loading data into it since we switched to ES.
>> I don't really know about the differences between Zebra and 
>> Elasticsearch. Also I don't know how you're exactly massaging your 
>> data, of course.
>> However, using Zebra it is necessary to use Perl script 
>> "link_bibs_to_authorities.pl" to check each bibliographic record in 
>> the Koha database and attempting to link each of its headings to the 
>> matching authority record. The script is also able to do a test run.
>> Also note the system preferences in Koha menu "Administration > 
>> authorities" as well as "IncludeSeeFromInSearches".
>> Hope this helps. Someone may correct me if I'm wrong.
>> Best wishes: Michael
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