[Koha] Merge records (was add only item info for duplicate records)

[Elaine Bradtke]

On Thu, Jan 17, 2013 at 8:31 AM, soulemane moumie <moumie23 at yahoo.fr> wrote:

> Hi Elaine!
> Thanks for taking your precious time to answer my questions.
> Please what you meant by "Once in Koha you can merge biblios, to get all
> the items into one record, ". Are saying that there is an option in koha
> for merging identical record ?
> Or doing it manually ?
>  I really appreciate your help. I am new to koha and I am going to
> implement/customize it for our  library.
>
>
Yes, you can merge records in Koha. This combines the information
(including item records) into one biblio.  To do this:
Search for the title.
Select the items you wish to merge and save them to a list.
Go to the list and again select the titles you wish to merge
Click on the button (at the bottom of the list ) "Merge selected records"
You will be asked to choose a reference record - think of this as the base
record into which any other information will be added (so if one record is
more complete than the other, choose that one).
Click the "Next" button
The merging records are displayed under tabs on the left with the reference
record on top and the final version on the right under Destination record.
 Look at the other tabs and compare them with the destination record, click
on any fields you wish to add to the destination record.
When you have finished adding fields to the destination record, click
"Merge"
It will automatically move any items from the old records over to the new
record.

As you can see, it takes some time and effort to do this. This is why it
may be quicker to combine the records offline before uploading them.

  Still, sometimes my colleagues forget to search our catalogue before
adding another record, and when I find the duplicates I merge them.

I hope this helps
Elaine


Regards.
>
>
>
>
> *Moumi*é* Soul*é*mane
> Assistant Programmer, OCP, MCTS, JCP
> Department of Computer Science Engineering
> Islamic University of Technology(IUT)
> Board Bazar, Gazipur-1704, Bangladesh.
> Cellular: +880192-1628880,+8801921628880*
>
>
> --- En date de : *Mer 16.1.13, Elaine Bradtke <eb at efdss.org>* a écrit :
>
>
> De: Elaine Bradtke <eb at efdss.org>
> Objet: Re: [Koha] add only item info for duplicate records
> À: "soulemane moumie" <moumie23 at yahoo.fr>
> Date: Mercredi 16 janvier 2013, 22h36
>
>
> We moved all the item info to a single book record before importing. Our
> old database allows us to run a de-duplication script and then I manually
> combined the duplicate records.  Yes, it's a pain. Once in Koha you can
> merge biblios, to get all the items into one record, but I wouldn't want to
> do this for a large number of things.
> It would be nice if there were an easier way, I just don't know what it is.
> Elaine
> On Wed, Jan 16, 2013 at 6:45 AM, soulemane moumie <moumie23 at yahoo.fr<http://mc/compose?to=moumie23@yahoo.fr>
> > wrote:
>
> Hi!
> I want to import my newly created marc file into koha.
> Everything is imported successfully in the koha empty database and
> re-indexed.
> The problem is that I have duplicated titles.
> e.g:
> book1: introduction to koha  nber of item: 1
> book2: introduction to koha  nber of item: 1
> book3: introduction to koha  nber of item: 1
>
> but I want to have :
> book: introduction to koha  nber of item: 3
>
> If I set a matching rule, the import stalls after staging.
>
> Matching rule:
> Matching rule code : TITLE
> Description: 245$a
> Match threshold: 100
>
> Match point:
> Search index: Title
> Score: 101
>
> Matching component:
> Tag: 245
> subfields: a
> offset: 0
> length: 0
> Normalization rule: TITLE
>
> Question:
> Is it possible to do this in koha ?
> for each duplicate marc record :
> Koha does not add it but instead add the item info under existing record
> increase the number of item under the duplicate record.
> Should I add only record info and add items info manually ? But with more
> than 40 000 books it will be a nightmare
> Thanks for helping !
>
>
>
>
>
>
> Moumié Soulémane
> Assistant Programmer, OCP, MCTS, JCP
> Department of Computer Science Engineering
> Islamic University of Technology(IUT)
> Board Bazar, Gazipur-1704, Bangladesh.
> Cellular: +880192-1628880,+8801921628880
> _______________________________________________
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>
>
>
>
> --
> Elaine Bradtke
> Data Wrangler
> VWML
> English Folk Dance and Song Society | http://www.efdss.org
> Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY
> Tel    +44 (0) 20 7485 2206 (This number is for the English Folk Dance
> and Song Society in London, England. If you wish to phone me personally,
> send an e-mail first. I work off site)
> --------------------------------------------------------------------------
> Registered Company No. 297142
> Charity Registered in England and Wales No. 305999
> ---------------------------------------------------------------------------
> "Writing about music is like dancing about architecture"
> --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52)
>
>


-- 
Elaine Bradtke
Data Wrangler
VWML
English Folk Dance and Song Society | http://www.efdss.org
Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY
Tel    +44 (0) 20 7485 2206 (This number is for the English Folk Dance and
Song Society in London, England. If you wish to phone me personally, send
an e-mail first. I work off site)
--------------------------------------------------------------------------
Registered Company No. 297142
Charity Registered in England and Wales No. 305999
---------------------------------------------------------------------------
"Writing about music is like dancing about architecture"
--Elvis Costello (Musician magazine No. 60 (October 1983), p. 52)