[Koha] Cost Analysis Information

Lori Ayre loriayre at gmail.com
Thu Apr 8 04:09:36 NZST 2010

I'd love to hear this level of detail from other libraries.  I get this
question from libraries all the time so it would be to capture it somewhere.
 I'd like to post it at Open Source - Open Libraries in our Q&A section if
there are no objections.  And I hope a couple more larger libraries will
contribute answers.


2010/4/7 Marty <ontariowolf64 at yahoo.com>

> Seems nobody has answered your question yet, so I'll give it a shot.
> Our library has about 6000 items (mainly books, but also DVD's, VHS,
> audiocassette and CD's)
> We are running Koha 3 with Zebra on an older Pentium 4 computer, I would
> like it to be a little bit faster, Koha 2.2.9 seemed quite a bit faster on
> some tasks. On the other hand, I absolutely love the very powerful search on
> the Koha with Zebra.
> We use barcodes, we found a cheap barcode reader, (I can give you the
> supplier once I get home, don't remember the name now) and we print barcodes
> and spine labels on an older Brother HL-1230 laser printer. The software we
> use for the barcodes and spinelabels is kbarcode (see kbarcode.net) which
> is Open Source and very powerful. You can also design & print patron cards
> with it. I prefer kbarcode over Koha's barcode system, because it's easier
> to bulk print and can do way more than just barcodes (we added an extra
> table in the database for kbarcode to use, and kbarcode can also put
> information on your label that it queries from anywhere in the koha mysql
> database)
> As for installation time; depends a bit on your Linux OS experience. (I did
> not know anything about Linux when I installed my first Koha, I have learned
> a lot ;-)  )
> But, if you have a high speed internet connection you could install
> everything needed in a few hours, max.
> Koha 3 does not run on Windows I believe, but believe me, almost anything
> Windows can do, Linux can do as well or better. (Koha 2.2.9 will run on
> Windows I think, correct me if I'm wrong guys!)
> Where things are going to get slow is if you have to enter data manually.
> It all depends on how many items you have of course, but it helps to have it
> in some electronic format.
> I managed at the time to create a .csv file from a very old custom made
> library program and enter this into Koha.
> My costs;
> IBM certified used computer (comes with mouse & keyboard): $ 165,-
> (Canadian $, you probably can find cheaper, don't know where you guys are
> located)
> Monitor: Find a free CRT monitor or buy a cheap LCD
> Barcode scanner: I think ours cost about $ 50,- at the time
> Printer: Almost anything black & white will do. Our Brother Laser is on
> it's last legs, but it came free. I have to start hunting for another one.
> Of course, a faster computer is always nice, and a 40 GB hard drive is
> rather small nowadays, but if you are on a budget you have to take what you
> can get.
> There are not really any specific library items needed, unless you want to
> use a label printer.
> Can't help you with personnel, our library runs on volunteers. But I can
> tell you there are always things to do, never knew a library was so much
> work when I started.
> Of course, since I am the first person with some library knowledge I
> constantly run into things that apparently never bother other people, like
> non-fiction being shelved alphabetically by author! Try to find something...
> what a nightmare. So, I have to find Dewey numbers etc.
> Anyway, I hope this gives you some idea, you can always go faster and
> better than we did.
> Marty
> --- On *Thu, 4/1/10, Jim and Laurie Barnes <czechbarnes at gmail.com>* wrote:
> From: Jim and Laurie Barnes <czechbarnes at gmail.com>
> Subject: [Koha] Cost Analysis Information
> To: koha at lists.katipo.co.nz
> Received: Thursday, April 1, 2010, 3:31 PM
>  Dear Koha Listserve,
> We are in the process of doing a cost analysis for installation and
> self-hosting of Koha and would be interested in detailed budget information
> including equipment, personnel, and maintenance costs for a small private
> library. If you have this sort of information and would be willing to share
> we would be most grateful. We would be interested especially in specific
> equipment needs and the amount of time needed for installation. Thanks
> With Best Regards,
> Laurie Barnes
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