Re: [Koha] Help Re: Journal Articles
Hello Alice, and everyone, Funny you should bring this up. I was planning to bring it up myself a while later after we got our system running smoothly, but this seems like a good time since we're not the only ones interested in this kind of a project. A few years ago, we started Authors' Day, a celebration of Hospital Center associates who have written articles, book chapters, etc. Last year, we started tracking the articles in Reference Manager so we could analyze the data a bit more, and include subject headings, etc., in the citations. The next step is to put the data into Koha to make it widely and easily accessible to anyone on the hospital network. Who knows? Someday we might be able to make it available outside our firewall as well. My idea is to install a second instance of Koha on our server (I did it already on a test system, so that's not a major problem) and use it exclusively for local authors. Just about everything our associates publish is in Medline, so one of the things we're pondering is how to convert MeSH to MARC. Like Alice, we've looked at analytics and we don't think that's the solution. Some of the other things we're considering include: * We're only interested in indexing local authors, but we ought to include the non-local co-authors in the record. * We want to differentiate between journal article, book, chapter, etc. Maybe Item Types? * There's also the consideration of what kind of journal article--case report, letter, randomized controlled trial, etc. Maybe Collection Code? * Right now we're indexing articles from three MedStar divisions, but eventually we'd consider adding other hospitals. Different branches? * We also want to include departmental affiliation. So I guess my question is, has anyone else done something like this? Can anyone offer any pointers? BTW, the actual conversion of one set of tags to another is not all that difficult. I found a program called Replace Text that you can set up to look for every instance of xxx and convert it to yyy, for multiple values of xxx and yyy. I'm sure there are others. Cheers, Fred King Medical Librarian, MedStar Washington Hospital Center fred.king@medstar.net 202-877-6221 ---------------------------- Original Message ---------------------------- Subject: [Koha] Help Re: Journal Articles From: "Alice Esguerra" <kaces08@gmail.com> Date: Mon, July 8, 2013 12:33 am To: koha@lists.katipo.co.nz -------------------------------------------------------------------------- Hello everyone, We are new with Koha, we started 2 years ago with Koha 2.9 and recently migrated to Koha 3.12 (May of this year). My concern is about our periodical indexes. We have manually encoded about 1000 records of indexes to journal and magazine articles. I'd like to create a MARC framework for this. Can somebody please help us as to what MARC tags to use for the framework? I have seen the discussion about "Analytics" but I don't think this is applicable to us because we only prepared records for the "component articles" while the "parent or host item" (for journals) were not recorded in our OPAC. Our objective is to make a simple framework that is searchable and wouldn't have any conflict with the MARC rules. We really hope to hear from you. Thank you in advance! alice -- Alicia C. Esguerra Associate Professor I/ Librarian Bulacan State University City of Malolos, Bulacan 3000 Philippines +63 044 7961417 www.bulsu.edu.ph _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha CONFIDENTIAL: The information contained in this communication, including its attachments, may contain confidential information and is intended only for the individual(s) or entity(ies) to whom it is addressed. The information contained in this communication may also be protected by legal privilege, federal law or other applicable law. If you are not the intended recipient of this communication, you are hereby notified that any distribution, dissemination or duplication of this communication is strictly prohibited. If you have received this communication in error, please immediately delete and destroy all copies of this message and please immediately notify us of the error by separate communication. Thank you.
Just curious as to why you would want to put these in a separate instance of Koha. Seems like a lot of unnecessary effort. Perhaps you should make a collection code "Local Authors" or whatever you want to call it. You can search on collection code in advanced search if you want to limit the results. You could also, depending on the size of this collection, build a public list of the applicable records. Perhaps even subdivided by subject. I would use the first 500 field to differentiate between the various types of articles, case reports, etc. within the collection. Or if you want to be able to search more specifically, then create more item types. One of the beauties of Koha is that you can include all sorts of material in the same catalogue. Coming from a system where we have different indexes for different formats, we find that being able to search across a variety of media at once much more useful. Elaine On Mon, Jul 8, 2013 at 2:43 PM, King, Fred <Fred.King@medstar.net> wrote:
Hello Alice, and everyone,
Funny you should bring this up. I was planning to bring it up myself a while later after we got our system running smoothly, but this seems like a good time since we're not the only ones interested in this kind of a project.
A few years ago, we started Authors' Day, a celebration of Hospital Center associates who have written articles, book chapters, etc. Last year, we started tracking the articles in Reference Manager so we could analyze the data a bit more, and include subject headings, etc., in the citations. The next step is to put the data into Koha to make it widely and easily accessible to anyone on the hospital network. Who knows? Someday we might be able to make it available outside our firewall as well.
My idea is to install a second instance of Koha on our server (I did it already on a test system, so that's not a major problem) and use it exclusively for local authors. Just about everything our associates publish is in Medline, so one of the things we're pondering is how to convert MeSH to MARC. Like Alice, we've looked at analytics and we don't think that's the solution.
Some of the other things we're considering include: * We're only interested in indexing local authors, but we ought to include the non-local co-authors in the record. * We want to differentiate between journal article, book, chapter, etc. Maybe Item Types? * There's also the consideration of what kind of journal article--case report, letter, randomized controlled trial, etc. Maybe Collection Code? * Right now we're indexing articles from three MedStar divisions, but eventually we'd consider adding other hospitals. Different branches? * We also want to include departmental affiliation.
So I guess my question is, has anyone else done something like this? Can anyone offer any pointers?
BTW, the actual conversion of one set of tags to another is not all that difficult. I found a program called Replace Text that you can set up to look for every instance of xxx and convert it to yyy, for multiple values of xxx and yyy. I'm sure there are others.
Cheers,
Fred King Medical Librarian, MedStar Washington Hospital Center fred.king@medstar.net 202-877-6221
---------------------------- Original Message ---------------------------- Subject: [Koha] Help Re: Journal Articles From: "Alice Esguerra" <kaces08@gmail.com> Date: Mon, July 8, 2013 12:33 am To: koha@lists.katipo.co.nz --------------------------------------------------------------------------
Hello everyone,
We are new with Koha, we started 2 years ago with Koha 2.9 and recently migrated to Koha 3.12 (May of this year).
My concern is about our periodical indexes. We have manually encoded about 1000 records of indexes to journal and magazine articles. I'd like to create a MARC framework for this. Can somebody please help us as to what MARC tags to use for the framework? I have seen the discussion about "Analytics" but I don't think this is applicable to us because we only prepared records for the "component articles" while the "parent or host item" (for journals) were not recorded in our OPAC. Our objective is to make a simple framework that is searchable and wouldn't have any conflict with the MARC rules.
We really hope to hear from you. Thank you in advance!
alice
-- Alicia C. Esguerra Associate Professor I/ Librarian Bulacan State University City of Malolos, Bulacan 3000 Philippines +63 044 7961417 www.bulsu.edu.ph _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
CONFIDENTIAL: The information contained in this communication, including its attachments, may contain confidential information and is intended only for the individual(s) or entity(ies) to whom it is addressed. The information contained in this communication may also be protected by legal privilege, federal law or other applicable law. If you are not the intended recipient of this communication, you are hereby notified that any distribution, dissemination or duplication of this communication is strictly prohibited. If you have received this communication in error, please immediately delete and destroy all copies of this message and please immediately notify us of the error by separate communication. Thank you. _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
-- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999 --------------------------------------------------------------------------- "Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52)
Hello everybody, I've moved all my Koha conversations over to an account on one of my own domains so I don't have to include a ton of disclaimers each time I post. I e-mailed Elaine yesterday, but thought I should think a bit before I answered on the list--"It seemed like a good idea at the time" doesn't sound very convincing. I think that the materials we're indexing, and the reason we're indexing them, are sufficiently different that putting them on the same instance of Koha would be confusing for our users, and for us. The catalog is a list of local holdings, whereas the local authors list isn't--though anything we have access to, we'll link to. The bib records will be from Medline in one, OCLC in the other. For the authors instance, we'll have the local authors searchable, and the non-local co-authors don't necessarily have to be. The authors instance will be indexed by MeSH (MEdical Subject Headings (another can of worms--Medline designates major topics with an asterisk, i.e., an article where Leprosy is a major topic is indexed as *Leprosy. What's the best way to handle that???)), and I think we need to pay more attention authority control for the authors' names, since Medline isn't consistent--and they have two separate name fields, Authors and Authors' Full Names. The purpose of each instance will also be different. We'd like our users to be able to search the authors instance for all articles by Dr. X, or Department of Y, or subject Z. I was thinking of using Item Type to designate publication type (Case report, Randomized Controlled Trial, Letter, Conference abstract, etc.), and Collection Code for hospital name (we're a collection of about nine hospitals, plus a couple of research arms). In other words, I see the authors instance as an easy-to-use interactive bibliography of scholarly activity produced by our organization (not exactly what I mean, but I hope you get the gist of it), and combining that with our library holdings catalog would make each one harder to use. However, I'm more than willing to be convinced otherwise. I'd like to end up with something that works the way our users want, not the way I think our users should want. Fred King kohauser@phred.us
Just curious as to why you would want to put these in a separate instance of Koha. Seems like a lot of unnecessary effort. Perhaps you should make a collection code "Local Authors" or whatever you want to call it. You can search on collection code in advanced search if you want to limit the results. You could also, depending on the size of this collection, build a public list of the applicable records. Perhaps even subdivided by subject. I would use the first 500 field to differentiate between the various types of articles, case reports, etc. within the collection. Or if you want to be able to search more specifically, then create more item types. One of the beauties of Koha is that you can include all sorts of material in the same catalogue. Coming from a system where we have different indexes for different formats, we find that being able to search across a variety of media at once much more useful. Elaine
On Mon, Jul 8, 2013 at 2:43 PM, King, Fred <Fred.King@medstar.net> wrote:
Hello Alice, and everyone,
Funny you should bring this up. I was planning to bring it up myself a while later after we got our system running smoothly, but this seems like a good time since we're not the only ones interested in this kind of a project.
A few years ago, we started Authors' Day, a celebration of Hospital Center associates who have written articles, book chapters, etc. Last year, we started tracking the articles in Reference Manager so we could analyze the data a bit more, and include subject headings, etc., in the citations. The next step is to put the data into Koha to make it widely and easily accessible to anyone on the hospital network. Who knows? Someday we might be able to make it available outside our firewall as well.
My idea is to install a second instance of Koha on our server (I did it already on a test system, so that's not a major problem) and use it exclusively for local authors. Just about everything our associates publish is in Medline, so one of the things we're pondering is how to convert MeSH to MARC. Like Alice, we've looked at analytics and we don't think that's the solution.
Some of the other things we're considering include: * We're only interested in indexing local authors, but we ought to include the non-local co-authors in the record. * We want to differentiate between journal article, book, chapter, etc. Maybe Item Types? * There's also the consideration of what kind of journal article--case report, letter, randomized controlled trial, etc. Maybe Collection Code? * Right now we're indexing articles from three MedStar divisions, but eventually we'd consider adding other hospitals. Different branches? * We also want to include departmental affiliation.
So I guess my question is, has anyone else done something like this? Can anyone offer any pointers?
BTW, the actual conversion of one set of tags to another is not all that difficult. I found a program called Replace Text that you can set up to look for every instance of xxx and convert it to yyy, for multiple values of xxx and yyy. I'm sure there are others.
Cheers,
Fred King Medical Librarian, MedStar Washington Hospital Center fred.king@medstar.net 202-877-6221
---------------------------- Original Message ---------------------------- Subject: [Koha] Help Re: Journal Articles From: "Alice Esguerra" <kaces08@gmail.com> Date: Mon, July 8, 2013 12:33 am To: koha@lists.katipo.co.nz --------------------------------------------------------------------------
Hello everyone,
We are new with Koha, we started 2 years ago with Koha 2.9 and recently migrated to Koha 3.12 (May of this year).
My concern is about our periodical indexes. We have manually encoded about 1000 records of indexes to journal and magazine articles. I'd like to create a MARC framework for this. Can somebody please help us as to what MARC tags to use for the framework? I have seen the discussion about "Analytics" but I don't think this is applicable to us because we only prepared records for the "component articles" while the "parent or host item" (for journals) were not recorded in our OPAC. Our objective is to make a simple framework that is searchable and wouldn't have any conflict with the MARC rules.
We really hope to hear from you. Thank you in advance!
alice
-- Alicia C. Esguerra Associate Professor I/ Librarian Bulacan State University City of Malolos, Bulacan 3000 Philippines +63 044 7961417 www.bulsu.edu.ph _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
CONFIDENTIAL: The information contained in this communication, including its attachments, may contain confidential information and is intended only for the individual(s) or entity(ies) to whom it is addressed. The information contained in this communication may also be protected by legal privilege, federal law or other applicable law. If you are not the intended recipient of this communication, you are hereby notified that any distribution, dissemination or duplication of this communication is strictly prohibited. If you have received this communication in error, please immediately delete and destroy all copies of this message and please immediately notify us of the error by separate communication. Thank you. _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
-- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999 --------------------------------------------------------------------------- "Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52) _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
Just a thought, you could use the location code (LOC) instead of collection code for the hospital. This is one of those instances where talking to a few potential end users might help you understand what types of information they want, and how they would like to be able to search, subdivide, or otherwise organize it. I don't know what your IT support is like, but our computer wizard set the background color of our test site to pepto bismol pink so we would know instantly if we were working in test or production. You might want to do something (perhaps more subtle) so it is visually obvious that the two sites are not the same. Or. . . I wonder if an online reference manager like Zotero would be an alternative. I use that all the time for my other job and it has the added advantage of being able to download references from online catalogues (including Koha) and electronic journal sites without having to go through MARC. You can then 'put' things into folders (really just tagging them) by authors, subjects, locations, whatever, and add notes (summaries perhaps?) and links to online versions, etc. It also has a pretty good search facility. http://www.zotero.org/ It would probably work well for in-house use. Though it is possible, under settings, to publish your entire library (make it viewable by anyone). You could put a link in the Koha menu bar to the Zotero online file. Elaine On Tue, Jul 9, 2013 at 7:24 PM, Fred King <kohauser@phred.us> wrote:
Hello everybody,
I've moved all my Koha conversations over to an account on one of my own domains so I don't have to include a ton of disclaimers each time I post. I e-mailed Elaine yesterday, but thought I should think a bit before I answered on the list--"It seemed like a good idea at the time" doesn't sound very convincing.
I think that the materials we're indexing, and the reason we're indexing them, are sufficiently different that putting them on the same instance of Koha would be confusing for our users, and for us. The catalog is a list of local holdings, whereas the local authors list isn't--though anything we have access to, we'll link to. The bib records will be from Medline in one, OCLC in the other. For the authors instance, we'll have the local authors searchable, and the non-local co-authors don't necessarily have to be. The authors instance will be indexed by MeSH (MEdical Subject Headings (another can of worms--Medline designates major topics with an asterisk, i.e., an article where Leprosy is a major topic is indexed as *Leprosy. What's the best way to handle that???)), and I think we need to pay more attention authority control for the authors' names, since Medline isn't consistent--and they have two separate name fields, Authors and Authors' Full Names.
The purpose of each instance will also be different. We'd like our users to be able to search the authors instance for all articles by Dr. X, or Department of Y, or subject Z. I was thinking of using Item Type to designate publication type (Case report, Randomized Controlled Trial, Letter, Conference abstract, etc.), and Collection Code for hospital name (we're a collection of about nine hospitals, plus a couple of research arms).
In other words, I see the authors instance as an easy-to-use interactive bibliography of scholarly activity produced by our organization (not exactly what I mean, but I hope you get the gist of it), and combining that with our library holdings catalog would make each one harder to use.
However, I'm more than willing to be convinced otherwise. I'd like to end up with something that works the way our users want, not the way I think our users should want.
Fred King kohauser@phred.us
Just curious as to why you would want to put these in a separate instance of Koha. Seems like a lot of unnecessary effort. Perhaps you should make a collection code "Local Authors" or whatever you want to call it. You can search on collection code in advanced search if you want to limit the results. You could also, depending on the size of this collection, build a public list of the applicable records. Perhaps even subdivided by subject. I would use the first 500 field to differentiate between the various types of articles, case reports, etc. within the collection. Or if you want to be able to search more specifically, then create more item types. One of the beauties of Koha is that you can include all sorts of material in the same catalogue. Coming from a system where we have different indexes for different formats, we find that being able to search across a variety of media at once much more useful. Elaine
On Mon, Jul 8, 2013 at 2:43 PM, King, Fred <Fred.King@medstar.net> wrote:
Hello Alice, and everyone,
Funny you should bring this up. I was planning to bring it up myself a while later after we got our system running smoothly, but this seems like a good time since we're not the only ones interested in this kind of a project.
A few years ago, we started Authors' Day, a celebration of Hospital Center associates who have written articles, book chapters, etc. Last year, we started tracking the articles in Reference Manager so we could analyze the data a bit more, and include subject headings, etc., in the citations. The next step is to put the data into Koha to make it widely and easily accessible to anyone on the hospital network. Who knows? Someday we might be able to make it available outside our firewall as well.
My idea is to install a second instance of Koha on our server (I did it already on a test system, so that's not a major problem) and use it exclusively for local authors. Just about everything our associates publish is in Medline, so one of the things we're pondering is how to convert MeSH to MARC. Like Alice, we've looked at analytics and we don't think that's the solution.
Some of the other things we're considering include: * We're only interested in indexing local authors, but we ought to include the non-local co-authors in the record. * We want to differentiate between journal article, book, chapter, etc. Maybe Item Types? * There's also the consideration of what kind of journal article--case report, letter, randomized controlled trial, etc. Maybe Collection Code? * Right now we're indexing articles from three MedStar divisions, but eventually we'd consider adding other hospitals. Different branches? * We also want to include departmental affiliation.
So I guess my question is, has anyone else done something like this? Can anyone offer any pointers?
BTW, the actual conversion of one set of tags to another is not all that difficult. I found a program called Replace Text that you can set up to look for every instance of xxx and convert it to yyy, for multiple values of xxx and yyy. I'm sure there are others.
Cheers,
Fred King Medical Librarian, MedStar Washington Hospital Center fred.king@medstar.net 202-877-6221
---------------------------- Original Message ---------------------------- Subject: [Koha] Help Re: Journal Articles From: "Alice Esguerra" <kaces08@gmail.com> Date: Mon, July 8, 2013 12:33 am To: koha@lists.katipo.co.nz
Hello everyone,
We are new with Koha, we started 2 years ago with Koha 2.9 and recently migrated to Koha 3.12 (May of this year).
My concern is about our periodical indexes. We have manually encoded about 1000 records of indexes to journal and magazine articles. I'd like to create a MARC framework for this. Can somebody please help us as to what MARC tags to use for the framework? I have seen the discussion about "Analytics" but I don't think this is applicable to us because we only prepared records for the "component articles" while the "parent or host item" (for journals) were not recorded in our OPAC. Our objective is to make a simple framework that is searchable and wouldn't have any conflict with the MARC rules.
We really hope to hear from you. Thank you in advance!
alice
-- Alicia C. Esguerra Associate Professor I/ Librarian Bulacan State University City of Malolos, Bulacan 3000 Philippines +63 044 7961417 www.bulsu.edu.ph _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
CONFIDENTIAL: The information contained in this communication, including its attachments, may contain confidential information and is intended only for the individual(s) or entity(ies) to whom it is addressed. The information contained in this communication may also be protected by legal privilege, federal law or other applicable law. If you are not the intended recipient of this communication, you are hereby notified that any distribution, dissemination or duplication of this communication is strictly prohibited. If you have received this communication in error, please immediately delete and destroy all copies of this message and please immediately notify us of the error by separate communication. Thank you. _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
-- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site)
--------------------------------------------------------------------------
Registered Company No. 297142 Charity Registered in England and Wales No. 305999
---------------------------------------------------------------------------
"Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52) _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha
-- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999 --------------------------------------------------------------------------- "Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52)
More good suggestions--thank you.
Just a thought, you could use the location code (LOC) instead of collection code for the hospital. This is one of those instances where talking to a few potential end users might help you understand what types of information they want, and how they would like to be able to search, subdivide, or otherwise organize it.
LOC is a good idea, and we'll definitely be talking to end-users about what they want. Our primary goal is to make the information widely available, and to assist in making it easy for an author or department to generate a quick list of publications to demonstrate the kind of scholarly research they're doing.
I don't know what your IT support is like, but our computer wizard set the background color of our test site to pepto bismol pink so we would know instantly if we were working in test or production. You might want to do something (perhaps more subtle) so it is visually obvious that the two sites are not the same.
Good idea! When it comes to Linux, I'm our IT support (the hospital uses XP, changing to Win7 sometime soon), but it gives me a new puzzle to work on. (Yes, I'm still an Ubuntu novice, but I'm learning fast.)
Or. . . I wonder if an online reference manager like Zotero would be an alternative. [snip]
We looked into Zotero and wasn't impressed. This was a while ago, and things may have changed. One big drawback is teaching our users how to use it. We're hoping that something that looks like a library catalog will be easier for them to learn. Our doctors and nurses are brilliant people, but they have a lot on their minds. Cheers, Fred King kohauser@phred.us
participants (3)
-
Elaine Bradtke -
Fred King -
King, Fred