Preserving circ history of deleted item
Hello, When I replace an item with an identical item (with the same bib record), how do I keep the circ. history for the work? (For example, if we want to gauge our patrons' interest in "Pedagogy of the Oppressed," but have to replace our battered copy, how do we preserve the circ. history?) If I delete the old item, will the circ. history disappear? If I withdraw it, it shows in the catalog as "withdrawn," which we don't want. I know how to suppress a record, but not on the item level only. Thanks! Ellen Kaye, MLIS *ellen.kaye@goddard.edu <paula.tamburello@goddard.edu>* Technical Services Coordinator Eliot Pratt Library, Goddard College 123 Pitkin Road, Plainfield, VT 05667 802.322.1602 <%28802%29%20322-1607> or 802-454.8311 x216 Website: http://www.goddard.edu/lits Catalog: https://catalog.goddard.edu Find Us On Facebook: http://www.facebook.com/EliotDPrattLibrary
Hi, Ellen-- This might not work for you--we're a special library with very low circulation and don't pull any important reports on new items--but in similar circumstances, where we do have an item that's circulated a lot and been replaced with a better copy, I've simply edited the existing item record to put in the new barcode, and put in a non-public note into the item record with, e.g., "damaged item replaced with new item Mar. 17, 2017." I also make sure the other fields are correct, if, for example, our patron supplied the replacement copy, or it had been marked "Damaged," etc. This method does not affect the date acquired field at all, and really is fudging things quite a bit, so please do think about it with caution! Cheers, h2 ~~~~~~~~~~~~~~ Heather Hernandez Technical Services Librarian San Francisco Maritime National Historical Park Research Center 2 Marina Blvd., Bldg. E, 3rd floor, San Francisco, CA 94123-1284 415-561-7032, heather_hernandez@nps.gov https://www.nps.gov/safr/learn/historyculture/research-center.htm "The sailor does not pray for wind, he learns to sail."--Gustaf Lindborg
Hi, Ellen -- I'm far from an expert, but this should be pretty close to the truth :-) There is a deleteditems table which retains some basic circ history data -- no. of issues & renewals, date last borrowed, for example. The statistics table retains *all* circulation transaction data, even for deleted items, records & borrowers. Writing reports to include the history of deleted items takes a little bit of extra work, but the data is there. A lot depends on how you want to access it. Finally, there are ways of suppressing the display of withdrawn items in the catalog, so that shouldn't deter you. Standard cataloging practice would be to add a new item and withdraw the old item while suppressing it from the catalog. OK, HTH! All best, Cab Vinton, Director Plaistow Public Library Plaistow, NH On Wed, Mar 15, 2017 at 12:37 PM, Ellen Kaye <ellen.kaye@goddard.edu> wrote:
Hello, When I replace an item with an identical item (with the same bib record), how do I keep the circ. history for the work? (For example, if we want to gauge our patrons' interest in "Pedagogy of the Oppressed," but have to replace our battered copy, how do we preserve the circ. history?)
If I delete the old item, will the circ. history disappear? If I withdraw it, it shows in the catalog as "withdrawn," which we don't want. I know how to suppress a record, but not on the item level only.
Thanks!
Ellen Kaye, MLIS *ellen.kaye@goddard.edu <paula.tamburello@goddard.edu>* Technical Services Coordinator Eliot Pratt Library, Goddard College 123 Pitkin Road, Plainfield, VT 05667 802.322.1602 <%28802%29%20322-1607> or 802-454.8311 x216
Website: http://www.goddard.edu/lits Catalog: https://catalog.goddard.edu Find Us On Facebook: http://www.facebook.com/EliotDPrattLibrary _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz https://lists.katipo.co.nz/mailman/listinfo/koha
participants (3)
-
Cab Vinton -
Ellen Kaye -
Hernandez, Heather