Here we go.. First get your data organized in Excel. Things we had to watch out for were.. date formats to match your koha / mysql date formats, barcode, itemtype, library branch. We had to add last three to the excel data. Also watch out for common things like quote, comma, tab marks & any unusual characters in your data. Clean up the data thoroughly. Then save the excel file as unicode text. Excel saves as a tab delimited file in Unicode. We need utf-8. So you need some text editor which can save the file as utf-8. I use EditPlus. After you have saved the file as utf-8 text, start the Delimited Text translation Wizard from the MarcEdit program group. On the second screen give i/p and o/p filenames, leave the delimiter to tab, put text qualifier if any in your text file, click on Edit LDR/008 select LDR dropdown appropriate to your data. Select utf-8 encoded checkbox. On next screen you have to build a mapping from your excel file columns to koha marc tags. Tric is to click in the Select Field 0 drop box and while it is selected type your corresponding marc tag in the map to text box. then click apply. Once you have mapped all columns in your excel file tokoha marc tags, click on save template so you can reuse it next time you import data in the same excel format and click finish. It will save your template as a .mrd file and create a .mrk file of your text data. Open the .mrk file in MarcEdit by double clicking it and simply click on the Compile Records button. This will compile all your records and give you a .mrc file. In koha go to tools -- > Stage marc records for import, select your .mrc file set record matching rules s needed and click the big button. This will import the data in staging area and take you to a summary page which will have a link to manage the imported records. Click the link select record matching conditions needed and import the staged records in to the database.. Reindex your database by running misc/migration_tools/rebuild_zebra.pl -b -w ( or by running misc/migration_tools/rebuild_nozebra.pl if not using zebra. ) -- Regards, Koustubha Kale Anant Corporation Contact Details : Address : 103, Armaan Residency, R. W Sawant Road, Nr. Golden Dyes Naka, Thane (w), Maharashtra, India, Pin : 400601. TeleFax : +91-22-21720108, +91-22-21720109 Mobile : +919820715876 Website : http://www.anantcorp.com Roche III, Edward wrote:

This guide would help me because I downloaded and took a peek at the app and didn't know where to start.

Thanks Ed

Edward J. Roche Network Administrator Solanco School District 717.786.2151 x2437

"At the End of the Day, Did You Play to Win or Not to Lose?"

-----Original Message----- From: koha-bounces@lists.katipo.co.nz [mailto:koha-bounces@lists.katipo.co.nz] On Behalf Of Koustubha Kale Sent: Monday, February 16, 2009 8:01 AM To: Amandeep Kansal Cc: koha@lists.katipo.co.nz Subject: Re: [Koha] data migration from excel to koha

We used the excellent and free MarcEdit very successfully for this. If you need a step by step let me know..

There is some documentation on using MarcEdit in the manual: https://sites.google.com/a/liblime.com/koha-manual/Home/Table-of-Contents/Ap... --- Nicole C. Engard Open Source Evangelist, LibLime (888) Koha ILS (564-2457) ext. 714 nce@liblime.com AIM/Y!/Skype: nengard http://liblime.com http://blogs.liblime.com/open-sesame/ On Mon, Feb 16, 2009 at 8:00 AM, Koustubha Kale <kmkale@anantcorp.com> wrote:

We used the excellent and free MarcEdit very successfully for this. If you need a step by step let me know..

-- Regards, Koustubha Kale Anant Corporation

Contact Details : Address : 103, Armaan Residency, R. W Sawant Road, Nr. Golden Dyes Naka, Thane (w), Maharashtra, India, Pin : 400601. TeleFax : +91-22-21720108, +91-22-21720109 Mobile : +919820715876 Website : http://www.anantcorp.com

Amandeep Kansal wrote:

...

Dear All,

How i can migrate data related to books from excel to koha marc resords.

thanks

------------------------------------------------------------------------

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Hi, You can use the excellent tool MarcEdit for this. Get it from http://people.oregonstate.edu/~reeset/marcedit/html/index.php This article used to be in the old wiki. Has disappeared in the transfer. Will update there soon, but for now see below.. How to migrate from a delimited text file to Koha : Get a nice CSV file : First get your data organized in MS-Excel. Things we had to watch out for were: date formats to match your Koha / mysql date formats, barcode, itemtype, library branch. We had to add last three to the Excel data. Also watch out for common things like quote, comma, tab marks & any unusual characters in your data. Clean up the data thoroughly. Then save the Excel file as Unicode text. Excel saves as a tab delimited file in Unicode. We need UTF-8. So you need some text editor which can save the file as UTF-8, like EditPlus or Kate (on Linux) Convert with MarcEdit : After you have saved the file as UTF-8 text, start the Delimited Text translation Wizard from the MarcEdit program group. On the second screen give imput and output (i/p and o/p) filenames, leave the delimiter to tab, put text qualifier if any in your text file, click on Edit LDR/008 select LDR dropdown appropriate to your data. Select UTF-8 encoded checkbox. On next screen you have to build a mapping from your Excel file columns to Koha marc tags. Trick is to click in the Select Field 0 drop box and while it is selected type your corresponding marc tag in the map to text box. then click apply. Once you have mapped all columns in your Excel file to Koha marc tags, click on save template so you can reuse it next time you import data in the same Excel format and click finish. It will save your template as a .mrd file and create a .mrk file of your text data. Open the .mrk file in MarcEdit by double clicking it and simply click on the Compile Records button. This will compile all your records and give you a .mrc file. Import to Koha In Koha go to tools – > Stage marc records for import, select your .mrc file set record matching rules needed and click the big button. This will import the data in staging area and take you to a summary page which will have a link to manage the imported records. Click the link select record matching conditions needed and import the staged records in to the database.. Reindex your database by running misc/migration_tools/rebuild_zebra.pl -b -w ( or by running misc/migration_tools/rebuild_nozebra.pl if not using zebra. ) Regards, Koustubha Kale Anant Corporation Contact Details : Address  : 103, Armaan Residency, R. W Sawant Road, Nr. Golden Dyes Naka, Thane (w),                 Maharashtra, India, Pin : 400601. TeleFax  : +91-22-21720108, +91-22-21720109 Mobile     : +919820715876 Website  : http://www.anantcorp.com Blog : http://www.anantcorp.com/blog/?author=2 On Thu, Dec 16, 2010 at 9:00 PM, DEEPTI <ahlawat36@gmail.com> wrote:

hii can u tell me how to do migrate data excel to koha step by step. i really help please -- View this message in context: http://koha.1045719.n5.nabble.com/data-migration-from-excel-to-koha-tp306210... Sent from the Koha - Discuss mailing list archive at Nabble.com. _______________________________________________ Koha mailing list  http://koha-community.org Koha@lists.katipo.co.nz http://lists.katipo.co.nz/mailman/listinfo/koha

At 12:42 AM 12/18/2010 +1300, Robin Sheat wrote:

...

You can use the excellent tool MarcEdit for this. Get it from http://people.oregonstate.edu/~reeset/marcedit/html/index.php [snip] Another is that the post suggests using Excel (that said, you seem to be using Excel anyway.) In my experience, the biggest way of losing data is to put it

Op vrijdag 17 december 2010 17:58:35 schreef Koustubha Kale: though Excel (OpenOffice is safer, but not by a whole lot.) I had an instance where putting the data through Excel caused issues such as it treating dates wrongly, and thinking ISBNs/ISSNs were numbers (when they're not, as in a leading 0 is significant, and converting them to scientific notation is not at all helpful to anyone.) With care you can do it, but be careful.

I would respectfully disagree. We have made extensive use of OpenOffice (v3.2.1) which has good macro and regex-based find and replace functions. It allows for formatting cells by column (e.g. dates as YYYMMDD and ISBNs as text.) It allows direct export as a UTF-8 tab-delimited csv. We have also found that judicious use of column sorting can be a most effective tool for finding glitches that could confuse MarcEdit (agreed it would be nice if Terry could produce a *nix based version - I think I even heard a rumour that he's working on just that.) If there is interest on this list, I could probably come up with some "tips and tricks" to eliminate all Micro$oft formatting and best use oOo functionality.

My guideline is that if you can at all avoid using a spreadsheet, do so. They tend to do more harm than good, as they're not databases. [snip] Anyway, it's probably easier to use to get started than my script, so see how you go.

Given that a "spreadsheet" is basically a tab-delimited text file with the addition of a bells-and-whistles enhanced GUI, I'm not sure why you say that. However I would really appreciate if you could make your script available, I'd like to take an in depth look at it (every day is a learning experience.) Best, Paul --- tired old sys-admin.