Re: [Koha] Help with setting up information to be displayed by catalog search
Hi Joe, If you look on that .doc that I linked to in the beginning, it shows a walk through. Granted, it is for Follett, so you may have to look information in different spots. ( http://people.oregonstate.edu/~reeset/marcedit/html/index.php<http://people.oregonstate.edu/%7Ereeset/marcedit/html/index.php>) I would recommend a few things that I figured out only after working on it for a while. First- Take some practice data and run through the steps first (maybe about 10-20 marc records.) That way, you get a feel for what is happening and you can import the small data set and see if it came through correctly without having to get rid of too much data if it goes wrong. Second- This might take extra time, but it will help out later. Don't export ALL of the data from the old system. Export it in chunks according to the item type. (Side note- you will have to define a few item types in Koha BK - book, MV - video, etc.) This way, you can easily assign the item type to the records without having to search through and figure out which is which in the raw records. Third- Don't be afraid to start fresh if you make a mistake in the process. You, and everyone else in the library, will have to live with the data in the system for a long time. If its slightly wrong, it will take a looong time to go through item by item to fix things, It WIL take time to correct in the front end it, but it will save a ton of time over the life span of the system. As for the reindexing part of your question, I am not as knowlegable about that as many other people on the list, so I am adding the list back into the conversation. (That way someone might find this information in the archives later on if they need it.) I hope you don't mind. Martin Martin Brenner Head Librarian Whitfield School St. Louis MO USA On Thu, Apr 1, 2010 at 3:59 PM, Joe Ellis <joeateb@me.com> wrote:
Hi Martin,
Thankfully my iMac is capable of running Windows, I have a copy of Windows 7 installed with Apple Boot Camp and by using a program called Parallels it co-exists with OS-X very peacefully.
I downloaded and used MARCedit to determine that the Dewey number was exported into a field tagged =852 also; so can you tell me how to move it to the 952 field in what I think should be the "o" position?
Also is there a procedure available to tell me how to re-index the data base not using Zebra?
I am very grateful for your help. Many thanks, Joe On Mar 31, 2010, at 12:05 PMEDTWednesday3/31/10, Brenner, Martin wrote:
Hi Joe,
Sorry, I should have mentioned that in order to tweak the records, you should use a free (unfortunately Windows only) program called MARCedit. It allows you to make changes to EVERY record at once if you need to and to find and replace any data that is in one field (Follett had it in the 852 field) and move it to a specific part of the 952 field.
Find it here: http://people.oregonstate.edu/~reeset/marcedit/html/index.php<http://people.oregonstate.edu/%7Ereeset/marcedit/html/index.php>
Martin
Whoops wrong link to the instructions: http://openilsvt.pbworks.com/f/Format_and_import_K3_MARC_records.doc On Fri, Apr 2, 2010 at 12:29 PM, Brenner, Martin < martin.brenner@whitfieldschool.org> wrote:
Hi Joe,
If you look on that .doc that I linked to in the beginning, it shows a walk through. Granted, it is for Follett, so you may have to look information in different spots. ( http://people.oregonstate.edu/~reeset/marcedit/html/index.php<http://people.oregonstate.edu/%7Ereeset/marcedit/html/index.php>)
I would recommend a few things that I figured out only after working on it for a while.
First- Take some practice data and run through the steps first (maybe about 10-20 marc records.) That way, you get a feel for what is happening and you can import the small data set and see if it came through correctly without having to get rid of too much data if it goes wrong.
Second- This might take extra time, but it will help out later. Don't export ALL of the data from the old system. Export it in chunks according to the item type. (Side note- you will have to define a few item types in Koha BK - book, MV - video, etc.) This way, you can easily assign the item type to the records without having to search through and figure out which is which in the raw records.
Third- Don't be afraid to start fresh if you make a mistake in the process. You, and everyone else in the library, will have to live with the data in the system for a long time. If its slightly wrong, it will take a looong time to go through item by item to fix things, It WIL take time to correct in the front end it, but it will save a ton of time over the life span of the system.
As for the reindexing part of your question, I am not as knowlegable about that as many other people on the list, so I am adding the list back into the conversation. (That way someone might find this information in the archives later on if they need it.) I hope you don't mind.
Martin
Martin Brenner Head Librarian Whitfield School St. Louis MO USA
On Thu, Apr 1, 2010 at 3:59 PM, Joe Ellis <joeateb@me.com> wrote:
Hi Martin,
Thankfully my iMac is capable of running Windows, I have a copy of Windows 7 installed with Apple Boot Camp and by using a program called Parallels it co-exists with OS-X very peacefully.
I downloaded and used MARCedit to determine that the Dewey number was exported into a field tagged =852 also; so can you tell me how to move it to the 952 field in what I think should be the "o" position?
Also is there a procedure available to tell me how to re-index the data base not using Zebra?
I am very grateful for your help. Many thanks, Joe On Mar 31, 2010, at 12:05 PMEDTWednesday3/31/10, Brenner, Martin wrote:
Hi Joe,
Sorry, I should have mentioned that in order to tweak the records, you should use a free (unfortunately Windows only) program called MARCedit. It allows you to make changes to EVERY record at once if you need to and to find and replace any data that is in one field (Follett had it in the 852 field) and move it to a specific part of the 952 field.
Find it here: http://people.oregonstate.edu/~reeset/marcedit/html/index.php<http://people.oregonstate.edu/%7Ereeset/marcedit/html/index.php>
Martin
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Brenner, Martin