Purchase suggestions and acquisitions workflows
Good afternoon to all Koha users. We in the Irish parliamentary library (or Oireachtas) are looking at purchase suggestions in Koha and our acquisitions workflows. We are using version 20.11 As we understand it this is the way purchase suggestions and associated notices work in Koha 1) Suggestion received -- notice text sent will be NEW_SUGGESTION 2) Suggestion accepted or rejected - if you change the status to Accepted the notice text sent will be ACCEPTED. If you change the status to Rejected the notice text sent will be REJECTED. 3) Suggestion ordered - if a material is Ordered the ORDERED notice text is sent. 4) Order received - The AVAILABLE notice is sent on the point of receive and this can only be altered by holding off receiving the item until it is ready. 5) Suggestion available - We think this overlaps with the AVAILABLE notice text? We are considering deleting the Suggestion ORDERED notice so that notices are not sent out when a suggestion has been ordered as it suggest to the user that the item is ready when in reality it may not yet have been catalogued. Are other libraries are actively using purchase suggestions features in Koha and if so can you share some information on the workflows you have adopted? Do you have any tips on what works best based on your experience? Thanks in advance Patricia Dowling Leabharlannaí Sinsearach| Senior Librarian Seirbhísí Córas agus Ábhair| Systems & Content Services Leabharlann an Oireachtais | Oireachtas Library Seirbhís Thithe an Oireachtais | Houses of the Oireachtas Service +353 (0)1 6183222 library.oireachtas.ie (internal) www.oireachtas.ie/library patricia.dowling@oireachtas.ie Lárdheasc Fiosrúcháin | Central Enquiry Desk +353 (0)1 6184701 library.and.research@oireachtas.ie Cuireann Seirbhís Thithe an Oireachtais fáilte roimh chomhfhreagras i nGaeilge Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/>
We are making a lot of use of Purchase Suggestions. In 18.11 many features had to be "managed" by jQuery in IntranetUserJS and we are delighted many are now Koha system parameters (We moved to 20.11 recently). For example, we have significantly redesigned the OPAC form. We had both the Ordered and received tabs hidden, and I forgot to hide them again, and I was reminded to do this by a colleague ASAP. There does seem to be unnecessary overlap... at least using our workflows. Just a few minutes back I noticed the link Suggestions pending approval (showing the logged in library and All libraries) vanishes where there are no "Pendings". I'd prefer it to say Library A: 0 / All libraries 103. But I fixed that by adding this to Intranetmainuserblock just now: <li><a href="/cgi-bin/koha/suggestion/suggestion.pl">Backdoor to Purchase Suggestions</a></li> Unusually I was asked to hide the Delete button on OPAC and this has been done, but we do say the user can contact their librarian to have a suggestion deleted. Ray Delahunty University of the Arts London -----Original Message----- From: Koha <koha-bounces@lists.katipo.co.nz> On Behalf Of Patricia Dowling Sent: 22 September 2021 16:59 To: koha@lists.katipo.co.nz Subject: [Koha] Purchase suggestions and acquisitions workflows Good afternoon to all Koha users. We in the Irish parliamentary library (or Oireachtas) are looking at purchase suggestions in Koha and our acquisitions workflows. We are using version 20.11 As we understand it this is the way purchase suggestions and associated notices work in Koha 1) Suggestion received -- notice text sent will be NEW_SUGGESTION 2) Suggestion accepted or rejected - if you change the status to Accepted the notice text sent will be ACCEPTED. If you change the status to Rejected the notice text sent will be REJECTED. 3) Suggestion ordered - if a material is Ordered the ORDERED notice text is sent. 4) Order received - The AVAILABLE notice is sent on the point of receive and this can only be altered by holding off receiving the item until it is ready. 5) Suggestion available - We think this overlaps with the AVAILABLE notice text? We are considering deleting the Suggestion ORDERED notice so that notices are not sent out when a suggestion has been ordered as it suggest to the user that the item is ready when in reality it may not yet have been catalogued. Are other libraries are actively using purchase suggestions features in Koha and if so can you share some information on the workflows you have adopted? Do you have any tips on what works best based on your experience? Thanks in advance Patricia Dowling Leabharlannaí Sinsearach| Senior Librarian Seirbhísí Córas agus Ábhair| Systems & Content Services Leabharlann an Oireachtais | Oireachtas Library Seirbhís Thithe an Oireachtais | Houses of the Oireachtas Service +353 (0)1 6183222 library.oireachtas.ie (internal) www.oireachtas.ie/library patricia.dowling@oireachtas.ie Lárdheasc Fiosrúcháin | Central Enquiry Desk +353 (0)1 6184701 library.and.research@oireachtas.ie Cuireann Seirbhís Thithe an Oireachtais fáilte roimh chomhfhreagras i nGaeilge Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz Unsubscribe: https://lists.katipo.co.nz/mailman/listinfo/koha This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY
That's very helpful - thanks Ray. Do you use/issue all purchase suggestion notices too from initial suggestion to receiving the item? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:07 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie>; koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows We are making a lot of use of Purchase Suggestions. In 18.11 many features had to be "managed" by jQuery in IntranetUserJS and we are delighted many are now Koha system parameters (We moved to 20.11 recently). For example, we have significantly redesigned the OPAC form. We had both the Ordered and received tabs hidden, and I forgot to hide them again, and I was reminded to do this by a colleague ASAP. There does seem to be unnecessary overlap... at least using our workflows. Just a few minutes back I noticed the link Suggestions pending approval (showing the logged in library and All libraries) vanishes where there are no "Pendings". I'd prefer it to say Library A: 0 / All libraries 103. But I fixed that by adding this to Intranetmainuserblock just now: <li><a href="/cgi-bin/koha/suggestion/suggestion.pl">Backdoor to Purchase Suggestions</a></li> Unusually I was asked to hide the Delete button on OPAC and this has been done, but we do say the user can contact their librarian to have a suggestion deleted. Ray Delahunty University of the Arts London -----Original Message----- From: Koha <koha-bounces@lists.katipo.co.nz> On Behalf Of Patricia Dowling Sent: 22 September 2021 16:59 To: koha@lists.katipo.co.nz Subject: [Koha] Purchase suggestions and acquisitions workflows Good afternoon to all Koha users. We in the Irish parliamentary library (or Oireachtas) are looking at purchase suggestions in Koha and our acquisitions workflows. We are using version 20.11 As we understand it this is the way purchase suggestions and associated notices work in Koha 1) Suggestion received -- notice text sent will be NEW_SUGGESTION 2) Suggestion accepted or rejected - if you change the status to Accepted the notice text sent will be ACCEPTED. If you change the status to Rejected the notice text sent will be REJECTED. 3) Suggestion ordered - if a material is Ordered the ORDERED notice text is sent. 4) Order received - The AVAILABLE notice is sent on the point of receive and this can only be altered by holding off receiving the item until it is ready. 5) Suggestion available - We think this overlaps with the AVAILABLE notice text? We are considering deleting the Suggestion ORDERED notice so that notices are not sent out when a suggestion has been ordered as it suggest to the user that the item is ready when in reality it may not yet have been catalogued. Are other libraries are actively using purchase suggestions features in Koha and if so can you share some information on the workflows you have adopted? Do you have any tips on what works best based on your experience? Thanks in advance Patricia Dowling Leabharlannaí Sinsearach| Senior Librarian Seirbhísí Córas agus Ábhair| Systems & Content Services Leabharlann an Oireachtais | Oireachtas Library Seirbhís Thithe an Oireachtais | Houses of the Oireachtas Service +353 (0)1 6183222 library.oireachtas.ie (internal) www.oireachtas.ie/library patricia.dowling@oireachtas.ie Lárdheasc Fiosrúcháin | Central Enquiry Desk +353 (0)1 6184701 library.and.research@oireachtas.ie Cuireann Seirbhís Thithe an Oireachtais fáilte roimh chomhfhreagras i nGaeilge Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> _______________________________________________ Koha mailing list https://eur04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkoha-commun... Koha@lists.katipo.co.nz Unsubscribe: https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.kati... This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/>
No, once we have the ORDERED and the AVAILABLE tabs hidden in the intranet, the statuses will not be available to trigger notices. So we will only be using REJECTED and ACCEPTED. The other notices will be prevented as the status will not be selectable. (I recall this was how we had it in 18.11 and I just need to have that set up again. Ray. -----Original Message----- From: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Sent: 27 September 2021 15:14 To: Raymund Delahunty <r.delahunty@arts.ac.uk> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows That's very helpful - thanks Ray. Do you use/issue all purchase suggestion notices too from initial suggestion to receiving the item? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:07 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie>; koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows We are making a lot of use of Purchase Suggestions. In 18.11 many features had to be "managed" by jQuery in IntranetUserJS and we are delighted many are now Koha system parameters (We moved to 20.11 recently). For example, we have significantly redesigned the OPAC form. We had both the Ordered and received tabs hidden, and I forgot to hide them again, and I was reminded to do this by a colleague ASAP. There does seem to be unnecessary overlap... at least using our workflows. Just a few minutes back I noticed the link Suggestions pending approval (showing the logged in library and All libraries) vanishes where there are no "Pendings". I'd prefer it to say Library A: 0 / All libraries 103. But I fixed that by adding this to Intranetmainuserblock just now: <li><a href="/cgi-bin/koha/suggestion/suggestion.pl">Backdoor to Purchase Suggestions</a></li> Unusually I was asked to hide the Delete button on OPAC and this has been done, but we do say the user can contact their librarian to have a suggestion deleted. Ray Delahunty University of the Arts London -----Original Message----- From: Koha <koha-bounces@lists.katipo.co.nz> On Behalf Of Patricia Dowling Sent: 22 September 2021 16:59 To: koha@lists.katipo.co.nz Subject: [Koha] Purchase suggestions and acquisitions workflows Good afternoon to all Koha users. We in the Irish parliamentary library (or Oireachtas) are looking at purchase suggestions in Koha and our acquisitions workflows. We are using version 20.11 As we understand it this is the way purchase suggestions and associated notices work in Koha 1) Suggestion received -- notice text sent will be NEW_SUGGESTION 2) Suggestion accepted or rejected - if you change the status to Accepted the notice text sent will be ACCEPTED. If you change the status to Rejected the notice text sent will be REJECTED. 3) Suggestion ordered - if a material is Ordered the ORDERED notice text is sent. 4) Order received - The AVAILABLE notice is sent on the point of receive and this can only be altered by holding off receiving the item until it is ready. 5) Suggestion available - We think this overlaps with the AVAILABLE notice text? We are considering deleting the Suggestion ORDERED notice so that notices are not sent out when a suggestion has been ordered as it suggest to the user that the item is ready when in reality it may not yet have been catalogued. Are other libraries are actively using purchase suggestions features in Koha and if so can you share some information on the workflows you have adopted? Do you have any tips on what works best based on your experience? Thanks in advance Patricia Dowling Leabharlannaí Sinsearach| Senior Librarian Seirbhísí Córas agus Ábhair| Systems & Content Services Leabharlann an Oireachtais | Oireachtas Library Seirbhís Thithe an Oireachtais | Houses of the Oireachtas Service +353 (0)1 6183222 library.oireachtas.ie (internal) www.oireachtas.ie/library patricia.dowling@oireachtas.ie Lárdheasc Fiosrúcháin | Central Enquiry Desk +353 (0)1 6184701 library.and.research@oireachtas.ie Cuireann Seirbhís Thithe an Oireachtais fáilte roimh chomhfhreagras i nGaeilge Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> _______________________________________________ Koha mailing list https://eur04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkoha-commun... Koha@lists.katipo.co.nz Unsubscribe: https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.kati... This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY
Thanks again Raymond. Do you mean that library staff only see the pending tab in the Acq module for suggestions? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:31 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows No, once we have the ORDERED and the AVAILABLE tabs hidden in the intranet, the statuses will not be available to trigger notices. So we will only be using REJECTED and ACCEPTED. The other notices will be prevented as the status will not be selectable. (I recall this was how we had it in 18.11 and I just need to have that set up again. Ray. -----Original Message----- From: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Sent: 27 September 2021 15:14 To: Raymund Delahunty <r.delahunty@arts.ac.uk> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows That's very helpful - thanks Ray. Do you use/issue all purchase suggestion notices too from initial suggestion to receiving the item? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:07 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie>; koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows We are making a lot of use of Purchase Suggestions. In 18.11 many features had to be "managed" by jQuery in IntranetUserJS and we are delighted many are now Koha system parameters (We moved to 20.11 recently). For example, we have significantly redesigned the OPAC form. We had both the Ordered and received tabs hidden, and I forgot to hide them again, and I was reminded to do this by a colleague ASAP. There does seem to be unnecessary overlap... at least using our workflows. Just a few minutes back I noticed the link Suggestions pending approval (showing the logged in library and All libraries) vanishes where there are no "Pendings". I'd prefer it to say Library A: 0 / All libraries 103. But I fixed that by adding this to Intranetmainuserblock just now: <li><a href="/cgi-bin/koha/suggestion/suggestion.pl">Backdoor to Purchase Suggestions</a></li> Unusually I was asked to hide the Delete button on OPAC and this has been done, but we do say the user can contact their librarian to have a suggestion deleted. Ray Delahunty University of the Arts London -----Original Message----- From: Koha <koha-bounces@lists.katipo.co.nz> On Behalf Of Patricia Dowling Sent: 22 September 2021 16:59 To: koha@lists.katipo.co.nz Subject: [Koha] Purchase suggestions and acquisitions workflows Good afternoon to all Koha users. We in the Irish parliamentary library (or Oireachtas) are looking at purchase suggestions in Koha and our acquisitions workflows. We are using version 20.11 As we understand it this is the way purchase suggestions and associated notices work in Koha 1) Suggestion received -- notice text sent will be NEW_SUGGESTION 2) Suggestion accepted or rejected - if you change the status to Accepted the notice text sent will be ACCEPTED. If you change the status to Rejected the notice text sent will be REJECTED. 3) Suggestion ordered - if a material is Ordered the ORDERED notice text is sent. 4) Order received - The AVAILABLE notice is sent on the point of receive and this can only be altered by holding off receiving the item until it is ready. 5) Suggestion available - We think this overlaps with the AVAILABLE notice text? We are considering deleting the Suggestion ORDERED notice so that notices are not sent out when a suggestion has been ordered as it suggest to the user that the item is ready when in reality it may not yet have been catalogued. Are other libraries are actively using purchase suggestions features in Koha and if so can you share some information on the workflows you have adopted? Do you have any tips on what works best based on your experience? Thanks in advance Patricia Dowling Leabharlannaí Sinsearach| Senior Librarian Seirbhísí Córas agus Ábhair| Systems & Content Services Leabharlann an Oireachtais | Oireachtas Library Seirbhís Thithe an Oireachtais | Houses of the Oireachtas Service +353 (0)1 6183222 library.oireachtas.ie (internal) www.oireachtas.ie/library patricia.dowling@oireachtas.ie Lárdheasc Fiosrúcháin | Central Enquiry Desk +353 (0)1 6184701 library.and.research@oireachtas.ie Cuireann Seirbhís Thithe an Oireachtais fáilte roimh chomhfhreagras i nGaeilge Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> _______________________________________________ Koha mailing list https://eur04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkoha-commun... Koha@lists.katipo.co.nz Unsubscribe: https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.kati... This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/>
Yes, when the experts in our support company re-work their jQuery magic. -----Original Message----- From: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Sent: 27 September 2021 15:44 To: Raymund Delahunty <r.delahunty@arts.ac.uk> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows Thanks again Raymond. Do you mean that library staff only see the pending tab in the Acq module for suggestions? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:31 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows No, once we have the ORDERED and the AVAILABLE tabs hidden in the intranet, the statuses will not be available to trigger notices. So we will only be using REJECTED and ACCEPTED. The other notices will be prevented as the status will not be selectable. (I recall this was how we had it in 18.11 and I just need to have that set up again. Ray. -----Original Message----- From: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Sent: 27 September 2021 15:14 To: Raymund Delahunty <r.delahunty@arts.ac.uk> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows That's very helpful - thanks Ray. Do you use/issue all purchase suggestion notices too from initial suggestion to receiving the item? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:07 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie>; koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows We are making a lot of use of Purchase Suggestions. In 18.11 many features had to be "managed" by jQuery in IntranetUserJS and we are delighted many are now Koha system parameters (We moved to 20.11 recently). For example, we have significantly redesigned the OPAC form. We had both the Ordered and received tabs hidden, and I forgot to hide them again, and I was reminded to do this by a colleague ASAP. There does seem to be unnecessary overlap... at least using our workflows. Just a few minutes back I noticed the link Suggestions pending approval (showing the logged in library and All libraries) vanishes where there are no "Pendings". I'd prefer it to say Library A: 0 / All libraries 103. But I fixed that by adding this to Intranetmainuserblock just now: <li><a href="/cgi-bin/koha/suggestion/suggestion.pl">Backdoor to Purchase Suggestions</a></li> Unusually I was asked to hide the Delete button on OPAC and this has been done, but we do say the user can contact their librarian to have a suggestion deleted. Ray Delahunty University of the Arts London -----Original Message----- From: Koha <koha-bounces@lists.katipo.co.nz> On Behalf Of Patricia Dowling Sent: 22 September 2021 16:59 To: koha@lists.katipo.co.nz Subject: [Koha] Purchase suggestions and acquisitions workflows Good afternoon to all Koha users. We in the Irish parliamentary library (or Oireachtas) are looking at purchase suggestions in Koha and our acquisitions workflows. We are using version 20.11 As we understand it this is the way purchase suggestions and associated notices work in Koha 1) Suggestion received -- notice text sent will be NEW_SUGGESTION 2) Suggestion accepted or rejected - if you change the status to Accepted the notice text sent will be ACCEPTED. If you change the status to Rejected the notice text sent will be REJECTED. 3) Suggestion ordered - if a material is Ordered the ORDERED notice text is sent. 4) Order received - The AVAILABLE notice is sent on the point of receive and this can only be altered by holding off receiving the item until it is ready. 5) Suggestion available - We think this overlaps with the AVAILABLE notice text? We are considering deleting the Suggestion ORDERED notice so that notices are not sent out when a suggestion has been ordered as it suggest to the user that the item is ready when in reality it may not yet have been catalogued. Are other libraries are actively using purchase suggestions features in Koha and if so can you share some information on the workflows you have adopted? Do you have any tips on what works best based on your experience? Thanks in advance Patricia Dowling Leabharlannaí Sinsearach| Senior Librarian Seirbhísí Córas agus Ábhair| Systems & Content Services Leabharlann an Oireachtais | Oireachtas Library Seirbhís Thithe an Oireachtais | Houses of the Oireachtas Service +353 (0)1 6183222 library.oireachtas.ie (internal) www.oireachtas.ie/library patricia.dowling@oireachtas.ie Lárdheasc Fiosrúcháin | Central Enquiry Desk +353 (0)1 6184701 library.and.research@oireachtas.ie Cuireann Seirbhís Thithe an Oireachtais fáilte roimh chomhfhreagras i nGaeilge Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> _______________________________________________ Koha mailing list https://eur04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkoha-commun... 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That's great thanks very much again Raymond - very helpful. Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:45 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows Yes, when the experts in our support company re-work their jQuery magic. -----Original Message----- From: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Sent: 27 September 2021 15:44 To: Raymund Delahunty <r.delahunty@arts.ac.uk> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows Thanks again Raymond. Do you mean that library staff only see the pending tab in the Acq module for suggestions? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:31 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows No, once we have the ORDERED and the AVAILABLE tabs hidden in the intranet, the statuses will not be available to trigger notices. So we will only be using REJECTED and ACCEPTED. The other notices will be prevented as the status will not be selectable. (I recall this was how we had it in 18.11 and I just need to have that set up again. Ray. -----Original Message----- From: Patricia Dowling <Patricia.Dowling@oireachtas.ie> Sent: 27 September 2021 15:14 To: Raymund Delahunty <r.delahunty@arts.ac.uk> Cc: koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows That's very helpful - thanks Ray. Do you use/issue all purchase suggestion notices too from initial suggestion to receiving the item? Regards Patricia -----Original Message----- From: Raymund Delahunty <r.delahunty@arts.ac.uk> Sent: Monday 27 September 2021 15:07 To: Patricia Dowling <Patricia.Dowling@oireachtas.ie>; koha@lists.katipo.co.nz Subject: RE: Purchase suggestions and acquisitions workflows We are making a lot of use of Purchase Suggestions. In 18.11 many features had to be "managed" by jQuery in IntranetUserJS and we are delighted many are now Koha system parameters (We moved to 20.11 recently). For example, we have significantly redesigned the OPAC form. We had both the Ordered and received tabs hidden, and I forgot to hide them again, and I was reminded to do this by a colleague ASAP. There does seem to be unnecessary overlap... at least using our workflows. Just a few minutes back I noticed the link Suggestions pending approval (showing the logged in library and All libraries) vanishes where there are no "Pendings". I'd prefer it to say Library A: 0 / All libraries 103. But I fixed that by adding this to Intranetmainuserblock just now: <li><a href="/cgi-bin/koha/suggestion/suggestion.pl">Backdoor to Purchase Suggestions</a></li> Unusually I was asked to hide the Delete button on OPAC and this has been done, but we do say the user can contact their librarian to have a suggestion deleted. Ray Delahunty University of the Arts London -----Original Message----- From: Koha <koha-bounces@lists.katipo.co.nz> On Behalf Of Patricia Dowling Sent: 22 September 2021 16:59 To: koha@lists.katipo.co.nz Subject: [Koha] Purchase suggestions and acquisitions workflows Good afternoon to all Koha users. We in the Irish parliamentary library (or Oireachtas) are looking at purchase suggestions in Koha and our acquisitions workflows. We are using version 20.11 As we understand it this is the way purchase suggestions and associated notices work in Koha 1) Suggestion received -- notice text sent will be NEW_SUGGESTION 2) Suggestion accepted or rejected - if you change the status to Accepted the notice text sent will be ACCEPTED. If you change the status to Rejected the notice text sent will be REJECTED. 3) Suggestion ordered - if a material is Ordered the ORDERED notice text is sent. 4) Order received - The AVAILABLE notice is sent on the point of receive and this can only be altered by holding off receiving the item until it is ready. 5) Suggestion available - We think this overlaps with the AVAILABLE notice text? We are considering deleting the Suggestion ORDERED notice so that notices are not sent out when a suggestion has been ordered as it suggest to the user that the item is ready when in reality it may not yet have been catalogued. Are other libraries are actively using purchase suggestions features in Koha and if so can you share some information on the workflows you have adopted? Do you have any tips on what works best based on your experience? Thanks in advance Patricia Dowling Leabharlannaí Sinsearach| Senior Librarian Seirbhísí Córas agus Ábhair| Systems & Content Services Leabharlann an Oireachtais | Oireachtas Library Seirbhís Thithe an Oireachtais | Houses of the Oireachtas Service +353 (0)1 6183222 library.oireachtas.ie (internal) www.oireachtas.ie/library patricia.dowling@oireachtas.ie Lárdheasc Fiosrúcháin | Central Enquiry Desk +353 (0)1 6184701 library.and.research@oireachtas.ie Cuireann Seirbhís Thithe an Oireachtais fáilte roimh chomhfhreagras i nGaeilge Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> _______________________________________________ Koha mailing list https://eur04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkoha-commun... Koha@lists.katipo.co.nz Unsubscribe: https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.kati... This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. 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Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/> This email and any attachments are intended solely for the addressee and may contain confidential information. If you are not the intended recipient of this email and/or its attachments you must not take any action based upon them and you must not copy or show them to anyone. Please send the email back to us and immediately and permanently delete it and its attachments. Where this email is unrelated to the business of University of the Arts London or of any of its group companies the opinions expressed in it are the opinions of the sender and do not necessarily constitute those of University of the Arts London (or the relevant group company). Where the sender's signature indicates that the email is sent on behalf of UAL Short Courses Limited the following also applies: UAL Short Courses Limited is a company registered in England and Wales under company number 02361261. Registered Office: University of the Arts London, 272 High Holborn, London WC1V 7EY Beartas ríomhphoist an Oireachtais agus séanadh. oireachtas.ie/ga/email-policy/<https://www.oireachtas.ie/ga/email-policy/> Oireachtas email policy and disclaimer. oireachtas.ie/en/email-policy/<https://www.oireachtas.ie/en/email-policy/>
participants (2)
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Patricia Dowling -
Raymund Delahunty