Electronic Collections in Koha (items, holdings, coded?)
Good afternoon, I'm writing to ask how people tend to handle electronic collections in Koha. I'm coming from Millennium and also Alma. Does Koha offer any special advantages or have any idiosyncrasies with respect to electronic holdings? At this point, I assume I will just create item records for everything and put URL's in the bib 856. Is it typical to allow the item records to have an "available" status, but just make sure they can't be put on hold? Has anyone taken the approach of not creating item records or else using checkin/holdings record instead (not sure if either is even possible in Koha). Also, if I wanted to create a "scope" of all digital collections to allow limiting in the OPAC, is this best done by declaring the collection a "library", or by using collection code(s), locations, library groups, or some combination of all? Although we really are only one library, some of our collections are so distinct that I've been wondering if I could realize some advantage by setting them up as libraries (and then using library groups to collocate the digital collections, etc.). I'm continuing to experiment to see the results in action, but it's been slow and unfortunately, I'm working with a deadline, so can't leisurely compare and contrast approaches as I would like. Any advice as to not configure something so as to avoid being sorry later is appreciated. Thank you! Thanks for your time! Tasha R. Bales
Hi Tasha We create item records for our electronic holdings. We have an item type of Electronic which is available but can't be put on hold. We have Collection codes for E-serials and E-Monographs and we have Shelf-locations of Archived copy (for downloaded items) and Link (usually for annual reports that we want to point our users to but don't want the hassle of downloading and managing long-term) Teresa Teresa Preston Research Resources Team Leader DDI 64 4 817 9013 E teresa.preston@parliament.govt.nz Parliamentary Service Te Rātonga Whare Pāremata Private Bag 18041, Wellington 6160, New Zealand www.parliament.nz I work Mondays to Thursdays -----Original Message----- From: Koha [mailto:koha-bounces@lists.katipo.co.nz] On Behalf Of Bales (US), Tasha R Sent: Wednesday, 3 February 2021 10:20 AM To: koha@lists.katipo.co.nz Subject: [Koha] Electronic Collections in Koha (items, holdings, coded?) Good afternoon, I'm writing to ask how people tend to handle electronic collections in Koha. I'm coming from Millennium and also Alma. Does Koha offer any special advantages or have any idiosyncrasies with respect to electronic holdings? At this point, I assume I will just create item records for everything and put URL's in the bib 856. Is it typical to allow the item records to have an "available" status, but just make sure they can't be put on hold? Has anyone taken the approach of not creating item records or else using checkin/holdings record instead (not sure if either is even possible in Koha). Also, if I wanted to create a "scope" of all digital collections to allow limiting in the OPAC, is this best done by declaring the collection a "library", or by using collection code(s), locations, library groups, or some combination of all? Although we really are only one library, some of our collections are so distinct that I've been wondering if I could realize some advantage by setting them up as libraries (and then using library groups to collocate the digital collections, etc.). I'm continuing to experiment to see the results in action, but it's been slow and unfortunately, I'm working with a deadline, so can't leisurely compare and contrast approaches as I would like. Any advice as to not configure something so as to avoid being sorry later is appreciated. Thank you! Thanks for your time! Tasha R. Bales _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz Unsubscribe: https://lists.katipo.co.nz/mailman/listinfo/koha ________________________________
Hi Tasha, There's https://bugs.koha-community.org/bugzilla3/show_bug.cgi?id=20447 about adding support for holdings records in Koha. We use it in production, but there are still some minor issues to be worked out in the patches. Please chime in, if you feel this would be useful for you! Best, Ere Bales (US), Tasha R kirjoitti 2.2.2021 klo 23.19:
Good afternoon,
I'm writing to ask how people tend to handle electronic collections in Koha. I'm coming from Millennium and also Alma.
Does Koha offer any special advantages or have any idiosyncrasies with respect to electronic holdings? At this point, I assume I will just create item records for everything and put URL's in the bib 856. Is it typical to allow the item records to have an "available" status, but just make sure they can't be put on hold?
Has anyone taken the approach of not creating item records or else using checkin/holdings record instead (not sure if either is even possible in Koha).
Also, if I wanted to create a "scope" of all digital collections to allow limiting in the OPAC, is this best done by declaring the collection a "library", or by using collection code(s), locations, library groups, or some combination of all? Although we really are only one library, some of our collections are so distinct that I've been wondering if I could realize some advantage by setting them up as libraries (and then using library groups to collocate the digital collections, etc.).
I'm continuing to experiment to see the results in action, but it's been slow and unfortunately, I'm working with a deadline, so can't leisurely compare and contrast approaches as I would like. Any advice as to not configure something so as to avoid being sorry later is appreciated. Thank you!
Thanks for your time!
Tasha R. Bales
_______________________________________________
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-- Ere Maijala Kansalliskirjasto / The National Library of Finland
participants (3)
-
Bales (US), Tasha R -
Ere Maijala -
Teresa Preston