Re: [Koha] Merge records (was add only item info for duplicate records)
On Fri, Jan 18, 2013 at 2:56 AM, soulemane moumie <moumie23@yahoo.fr> wrote:
Hi Elaine ! I must admit that you are a life saver, I have regained the hope to complete my project. I just do as you mention and every thing went smoothly. What about "This is why it may be quicker to combine the records offline before uploading them".
Doing the work on the records before you upload them may take fewer steps than merging records in Koha. It depends on how many duplicates you have in your collection. In our case there are a lot of duplicates - we sometimes have a dozen copies of the same thing, but they were each given individual records in our old system. They were in a database that allowed me to match up duplicates and combine all the item information and put it into one record without too much trouble. We have location, provenance and collection information for specific items, so these codes had to be linked to the items. Once I had all this in order, our technical person wrote some code that took our database fields and added MARC tagging. What you do depends on what software you use, and how much item information you have. If it is only a few duplicates, then you may find it easier to do it in Koha after they are uploaded.
How can I achieve this offline operation ? I am very much grateful for your support in my eager desire to explore koha. Thanks.
*Moumi*é* Soul*é*mane Assistant Programmer, OCP, MCTS, JCP Department of Computer Science Engineering Islamic University of Technology(IUT) Board Bazar, Gazipur-1704, Bangladesh. Cellular: +880192-1628880,+8801921628880*
--- En date de : *Jeu 17.1.13, Elaine Bradtke <eb@efdss.org>* a écrit :
De: Elaine Bradtke <eb@efdss.org> Objet: Re: [Koha] Merge records (was add only item info for duplicate records) À: "soulemane moumie" <moumie23@yahoo.fr> Cc: "koha" <koha@lists.katipo.co.nz> Date: Jeudi 17 janvier 2013, 19h47
On Thu, Jan 17, 2013 at 8:31 AM, soulemane moumie <moumie23@yahoo.fr<http://mc/compose?to=moumie23@yahoo.fr>
wrote:
Hi Elaine! Thanks for taking your precious time to answer my questions. Please what you meant by "Once in Koha you can merge biblios, to get all the items into one record, ". Are saying that there is an option in koha for merging identical record ? Or doing it manually ? I really appreciate your help. I am new to koha and I am going to implement/customize it for our library.
Yes, you can merge records in Koha. This combines the information (including item records) into one biblio. To do this: Search for the title. Select the items you wish to merge and save them to a list. Go to the list and again select the titles you wish to merge Click on the button (at the bottom of the list ) "Merge selected records" You will be asked to choose a reference record - think of this as the base record into which any other information will be added (so if one record is more complete than the other, choose that one). Click the "Next" button The merging records are displayed under tabs on the left with the reference record on top and the final version on the right under Destination record. Look at the other tabs and compare them with the destination record, click on any fields you wish to add to the destination record. When you have finished adding fields to the destination record, click "Merge" It will automatically move any items from the old records over to the new record.
As you can see, it takes some time and effort to do this. This is why it may be quicker to combine the records offline before uploading them.
Still, sometimes my colleagues forget to search our catalogue before adding another record, and when I find the duplicates I merge them.
I hope this helps Elaine
Regards.
*Moumi*é* Soul*é*mane Assistant Programmer, OCP, MCTS, JCP Department of Computer Science Engineering Islamic University of Technology(IUT) Board Bazar, Gazipur-1704, Bangladesh. Cellular: +880192-1628880,+8801921628880*
--- En date de : *Mer 16.1.13, Elaine Bradtke <eb@efdss.org<http://mc/compose?to=eb@efdss.org>
* a écrit :
De: Elaine Bradtke <eb@efdss.org <http://mc/compose?to=eb@efdss.org>> Objet: Re: [Koha] add only item info for duplicate records À: "soulemane moumie" <moumie23@yahoo.fr<http://mc/compose?to=moumie23@yahoo.fr>
Date: Mercredi 16 janvier 2013, 22h36
We moved all the item info to a single book record before importing. Our old database allows us to run a de-duplication script and then I manually combined the duplicate records. Yes, it's a pain. Once in Koha you can merge biblios, to get all the items into one record, but I wouldn't want to do this for a large number of things. It would be nice if there were an easier way, I just don't know what it is. Elaine On Wed, Jan 16, 2013 at 6:45 AM, soulemane moumie <moumie23@yahoo.fr<http://mc/compose?to=moumie23@yahoo.fr>
wrote:
Hi! I want to import my newly created marc file into koha. Everything is imported successfully in the koha empty database and re-indexed. The problem is that I have duplicated titles. e.g: book1: introduction to koha nber of item: 1 book2: introduction to koha nber of item: 1 book3: introduction to koha nber of item: 1
but I want to have : book: introduction to koha nber of item: 3
If I set a matching rule, the import stalls after staging.
Matching rule: Matching rule code : TITLE Description: 245$a Match threshold: 100
Match point: Search index: Title Score: 101
Matching component: Tag: 245 subfields: a offset: 0 length: 0 Normalization rule: TITLE
Question: Is it possible to do this in koha ? for each duplicate marc record : Koha does not add it but instead add the item info under existing record increase the number of item under the duplicate record. Should I add only record info and add items info manually ? But with more than 40 000 books it will be a nightmare Thanks for helping !
Moumié Soulémane Assistant Programmer, OCP, MCTS, JCP Department of Computer Science Engineering Islamic University of Technology(IUT) Board Bazar, Gazipur-1704, Bangladesh. Cellular: +880192-1628880,+8801921628880 _______________________________________________ Koha mailing list http://koha-community.org Koha@lists.katipo.co.nz <http://mc/compose?to=Koha@lists.katipo.co.nz> http://lists.katipo.co.nz/mailman/listinfo/koha
-- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999 --------------------------------------------------------------------------- "Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52)
-- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999 --------------------------------------------------------------------------- "Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52)
-- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999 --------------------------------------------------------------------------- "Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52)
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Elaine Bradtke