AGENDA - Using online chat from Plano ISD Dec 2, 2009, 2 pm Central time 1 - ALA - KUDOS meeting gathering 2 - How to get officers for KUDOS - proposed individuals for 3 offices - John Brice - President - 1 year - Open - VP/president elect - 1 year - Vicki Teal Lovely - Secretary - 1 year - David Schuster possible Treasurer unless someone else wants it - 2 years This slate could change if others are willing to serve and be active for regular chats to get KUDOS up and running. These are just individuals that have offered to be involved. Several committees would be established at the onset as well to get things moving. - bylaws - communication - conference With a possible election in 2010 after a membership has been established to put in place an officer rotation. 3 - KUDOS conference for 2010. Minutes: 1 - tabled for discussion later 2 - Officers elected at this meeting to hold office for KUDOS: - John Brice - President - 1 year - Ian Walls - VP/president elect - 1 year - Vicki Teal Lovely - Secretary - 1 year - David Schuster possible Treasurer unless someone else wants it - 2 years Returned to #1 discussing meeting at ALA for KUDOS possibly at BPL(Boston Public Library - Jan 16th time to be determined) 3 - There is a call for location proposals on the table - currently there are 2 and a third on the way for the group to vote on for an April timeframe meeting. End of meeting future meetings of this group will be published and held on IRC. Respectfully transcribed by David Schuster Plano ISD Basic Chat Transcript Schuster: I don't have any information on ALA KUDOS - I was hopeful that Nora or Vicki would be here to talk about it. jbrice: Since neither here lets come back to that one Schuster: I know they are talking about having a meeting at the Boston public library as Nora had a meeting space reserved and it was free. Schuster: Officers for KUDOS - does anyone have any further comment on officers? John do you want to address this? jbrice: Well, we need to get going. The current leagal status is that we are registered in PA and have a federal EIN if we can get a slate of officers together we can though go for our 501 c3 status rachel: how will we vote on officers? jbrice: If we hava slate of officers ready for ALA we can approve it there and get going. Schuster: Based on some investigating that I did with others - they indicated when they started they got those that were most active to "take" an office for the first year and then once they had membership they held elections. jbrice: Good question, the current bylaws state that any library using Koha can join and then vote rachel: how about appointing temp officers and then have a vote? sekjal: that sounds like a good plan to me, rachel Schuster: That's partially why I suggested some individuals for the first go round with limited terms. Who would be voting we don't have a membership. sekjal: get us off the ground jbrice: since we don't have any formal members yet I don't see a problem with that jbrice: One thing to keep in mind is that we do not have any treasury right now and do not have any kind Of insurance for board members, Schuster: So based on the possible slate offered on the screen we would need a VP/President elect. I gave the treasurer a 2 year term as it might get hard with bank accounts setup and then having to transfer money... Thoughts? Schuster: Good to see you Vicki jbrice: So the consesus is to apoint a board and then get approval after we are up and running Vicki: Sounds good to me. sekjal: I agree to that Mickey Coalwell, NEKLS: that sounds right; good for me rachel: sounds reasonable as well are spread out and can't meeting to vote or whatever too easily... in person that is Schuster: I think you could formally "appoint" at ALA - we can put out a call for VP and then approve it at ALA? sekjal: I'll apply for VP Schuster: Then you would have your officers to get moving. Schuster: Thanks Ian Walls. jbrice: Better to have everything locked before going to ALA to much debate otherwise Schuster: Does someone else want treasurer? rachel: can we appoint today? jbrice: I can't not see why we can't (couple double negatives in there) Schuster: OK John so do you want to take a quick vote here? I did advertise the agenda but didn't really ask for feedback on #2... jbrice: Yep Vicki: Do we need a formal motion? Schuster: Everyone ok with the slate offered with Ian Walls appointed as VP on the slate to the right? raise your hand above. joetho: I suppose this would come later, with bylaws, but I like an outfit with "ascending" officers. Unless resigns, VP becomes P next term, etc. rachel: probably according to RRofO Schuster: Ian are you ok with that for a second year? DarrellUlm: Hello sekjal: yes, I'm okay with that, as things stand today joetho: <--for the record; Joe Tholen /SEKLS / Kansas Schuster: Hi Darrel we are voting on the slate of officers to get the KUDOS up on running on right. With Ian Walls as VP and pres elect for a second term. DarrellUlm: Thank you. Schuster: Brendan, jbrice, joetho, mickey coalwell, rachel, sekjal, sharonmoreland, schuster all voted in favor of slate which is 8 of 11 - as schuster is in twice. Schuster: Darrell Ulm also vote in favor as does Liz rea. Schuster: OK looks like we have a slate of officers. rachel: i appreciate the officers willingness to serve Vicki: I vote yes. Schuster: Thanks Vickie. Mickey Coalwell, NEKLS: so it's unanimous Schuster: Yep. sekjal: nice when things are easily agreed upon Schuster: OK - I'll work with the officers about another meeting before ALA. Vicki do you have any information on that? Vicki: ALA? Schuster: Yes the meeting etc... Mickey Coalwell, NEKLS: I heard Jim (our boss) talk about Jan 16 or 17? Is that right? Vicki: Nora has a room booked at BPL I think on the 16th and John says that is OK, right John? jbrice: The last I talked to Nora she said that she felt that BPL was to far from the conv. center Vicki: I'm pretty sure Nora is OK with the BPL location. Schuster: I had a call with Nora and evidently there was confusion as she thought you felt it was too far away... Mickey Coalwell, NEKLS: could be a hallway meeting or coffee shop get-together at the conv. center jbrice: I have not been given confirmation about a room at BPL Vicki: There is an ALA hotel near BPL so in theory one could take ALA shuttle and walk a couple of blocks to BPL. rachel: like hallway/coffee shop Vicki: I'm concerned hallway/coffee shop not big and quiet enough. SharonMoreland: We discussed having it as an evening meeting, since a visit to BPL is always worth the effort Schuster: hallway/coffee shops though are too hard to get people to the right place. or even conduct a gathering. jbrice: Meet in front of the bookstore and then move enmasse to a nearby coffee shop? Schuster: Vicki did you have a chance to talk with Catherine at BPL? Vicki: No, but I can. Vicki: About a tour of TS? Schuster: Yes a tour of TS. at BPL?? Vicki: Sure, I can do that, but we need to have date/time firmed up. Schuster: Vicki do you have time or do you want me to contact Nora to see what she has? Vicki: I'm happy to contact Nora. John, do you want me to have Nora contact you? jbrice: Please, once we get a place we can start getting the word out DarrellUlm: Question: This may have been addressed before, but are there some fundraising goals which the foundation will go after post 501c3 ? Thanks! Mickey Coalwell, NEKLS: what do you have in mind, Darrell? Vicki: I found the email from Nora, she reserved the room at BPL from 1:30-3:30 on the 16th. I think Valerie had a conflict with it. Schuster: At this point the goal is to get the foundation up and running - for membership and maintain a conference - then we could possibly look at it as a possible funding organization for sponsorships. Schuster: Yes Vicki that was correct Valerie had another meeting. joetho: are there any startup costs associated with this project? Schuster: I think the officers can work on the committee issue in a smaller venue. joetho: filing fees, etc Mickey Coalwell, NEKLS: john b has taken care of those jbrice: On the meeting date Vicki can you contact Nora and see if we can move it either a little later or little earlier? Vicki: Sure! I'll contact Nora and Catherine (for a tour). jbrice: I am John Brice, located in Crawford County PA we are the library system that funded the zebra index for Koha Schuster: OK anything else for #1 or #2 on the agenda? Vicki: Yes, I will contact Nora to move the meeting time. 4 p.m. OK? rachel: 4pm is fine jbrice: Sounds good, so we are potentially looking at BPL on Jan 16 at 4 PM Vicki: Yes. Schuster: I neglected to do this at the start of the meeting - but now might be a good time... Can we go down the list starting at the top and introduce ourselves? Where you are from and who your support vendor is if you have one? jbrice: Sounds Good once it gets set please contact me so I can start to get the word out Schuster: I'll start - Schuster is David Schuster - Plano ISD Plano Texas we are self hosted with LibLime for support. brendan: Brendan Gallagher - ByWater Solutions, we do it all collum: Garry Collum. Kenton County Public Library. Not on Koha, but a spare-time developer. rangi: and a very appreciated one too joetho: Joe Tholen / SEKLS / Kansas / pub lib consortium; Liblime hosted jbrice: johnb is John Brice Director MPL we have been running Koha for three and half years and we are also self hosted with nine libraries throughout Crawfrod County. Vicki: "Vicki" is Vicki Teal Lovely from South Central Library System in Madison, WI. Consortium of 41 public libraries on Dynix Classic. Migrating to Koha in September, 2009 using LibLime. Septemeber 2010. DarrellUlm: Darrell Ulm, Stow-Munroe Falls Public Library - Koha Hacker - Self Hosted, Supported by Liblime rangi: "rangi" is Chris Cormack, Catalyst IT, long time Koha developer Mickey Coalwell, NEKLS: Mickey NEKLS LibLime hosted and support on Koha since Aug 2008 sekjal: Ian Walls, NYU Health Sciences Libraries, self-migrated and supported, but we purchased training from ByWater Solutions rachel: rachel hollis, stevens-henager college, boise idaho; self hosted & supported SharonMoreland: Sharon Moreland, ditto to Mickey and Liz DarrellUlm: BTW (migrated Feb 2007) - Started migration Feb 2006 :) Liz Rea: Liz Rea, NEKLS (wizzyrea) NExpress has 30 libraries (in addition to what mickey said) Schuster: Great mix of people and I did have a note from one person that was having problems getting in on the chat. Schuster: Scott Kushner - Middletown NJ - I believe hosted by PTFS. brendan: yes middletown is hosted by PTFS brendan: we are interested in helping in any way possible Schuster: Anything else before we move to #3 - KUDOS conference for 2010? joetho: Vendors seem underrepresented in this meeting. rangi: there are 2 of us :-) brendan: well we've got two here which is a good start joetho: Yes. Always forward. Schuster: is that a good or a bad thing? I like KUDOS being vendor independant. Liz Rea: I always thought that KUDOS was probably better for lack of a proper corporate sponsor Vicki: Yes, but we want support from vendors. joetho: Good point. brendan: we're all users first sekjal: I feel the primary driving force behind KUDOS should be empowered users. Liz Rea: sekjal: ditto Schuster: OK Vicki do you have anything you want to talk about for the 2010 possible conference? Mickey Coalwell, NEKLS: vendor involvement is welcome, vendor sponsorship not so welcome, imo joetho: In a perfect world, vendors would be on here chatting with us like normal people in a normal open source environment. sekjal: Vendors can do things that full-time librarians cannot Vicki: Sure. We have two proposals so far. Vicki: One from Portland State University and from Stow-Munroe Falls (thanks Darrell). Mickey Coalwell, NEKLS: Topics? joetho: for the 2010 conference? Vicki: SCLS will probably submit proposal for Madison. rachel: hosting? Vicki: Yes, for hosting. Vicki: Big question: is there still interest in a 2010 users group in US? sekjal: I've asked my higher-ups about hosting in NYC; no response yet rangi: just fyi the dates for kohacon10 are now confirmed and the venue booked, its october25-27 rangi: if that factors into your plans Vicki: Thanks Chris! I think we are shooting for April. Liz Rea: so as not to interfere :) rangi: cool that works well Mickey Coalwell, NEKLS: chris, what is the venue for kohacon10? SharonMoreland: maybe charge someone from the US going to NZ as a spokesperson? rangi: the wellington town hall Vicki: I'm thinking we will put proposed US locations to a vote. sekjal: one of the things we need to be conscious of with KUDOS is that we don't come off as a break-away Koha group. I think we're all a little sensitive to that right now Vicki: Good idea Sharon. rangi: im working on the conference site, but for now the info is all on the koha wiki Schuster: I hope soon... time is drawing near. rangi: sharon: that is a great idea sekjal: sharon: agree! rangi: maybe we can even manage to wangle sponsorship for that person Schuster: yes I have had a couple individuals already email me of concern about a breakaway... Schuster: Even using this venue for the chat was questioned rather than IRC. I don't have a problem with using IRC now that I found an easy way for people to get to it. My only problem with IRC is people's firewalls get in the way at times. rangi: yeah, perception is reality, so i think need to be careful to be seen as being totally part of the wider community Vicki: David--deadline for proposals is Dec. 15. rachel: how can we involve our colleagues? Schuster: So maybe we could even do a vote before ALA? Vicki: I agree with you all about making sure we stay connected with wider community. Vicki: Yes, vote before ALA. joetho: The "breakaway" term is inaccurate, in my opinion. KUDOS is an attempt to give some cohesion to a project that was deeply fractured. Schuster: Involvement - I think we need to get the board setup and figure out dues and start touting KUDOS for membership. joetho: but-- always forward. sekjal: we just need to be clear, preferrably by putting things on paper, that KUDOS is part of the Koha community, not in any way a substitute Vicki: Right sekjal Schuster: good point sekjal Liz Rea: well we're really just a subset of the whole community rangi: joetho: i think you are right, but i think need to be careful people see it that way, ... me im totally for as many koha user groups as we can get SharonMoreland: Agree with sekjal - utter transparency sekjal: we're just a bunch of US-based users who want to work together with other users in similar circumstances Vicki: "subset" is a great way to think of it rangi: how about a monthly newsletter? Schuster: http://koha.org/cgi-bin/irc.cgi - is a really easy irc client that I found today... Maybe we see about using it for the next meeting rather than this? Mickey Coalwell, NEKLS: transparency should address concerns about "breakaway" which is both inaccurate and misleading, since we aren't breaking with anything sekjal: I think working towards sending a delegate or two to KohaCon would be a good step. Also, if any international community members want to attend virtual KUDOS meetings, all the better Schuster: OK any more information?? Think about what you could present at KUDOS 2010... Mickey Coalwell, NEKLS: will f-t-f KUDOS meeting incorporate virtual attendees as a matter of course? Vicki: we can use kudos.koh.org to post minutes, etc. Schuster: yes - Kyle runs that. I plan on cleaning up the chat here and emailing it to him and the lists to post. SharonMoreland: Reports at KUDOS 2010 Mickey Coalwell, NEKLS: excellent skushner: finally! Schuster: We are just wrapping up I think. joetho: re: 'breakaway' : It seems occasionally difficult, but I think it is critically important that we present a calm and united front. Vicki: Yay Sharon! rangi: i think important that members of kudos participate in the koha irc meetings also SharonMoreland: Did I just accidently volunteer? Schuster: I'll be in touch with the "elected" officers to setup another meeting to discuss points needing to be taken - anything else? Vicki: LOL. Yes Sharon! Schuster: Vicki is contacting Nora about BPL time and possible tour. rachel: like posting minutes, newletters, whatever rangi: specifically the foundation forming meeting where HLT are reporting back on their negotiations with Liblime for the return of community propery rangi: that meeting is 3rd december 19:00 UTC sekjal: schuster: I think that's it for the agenda. we just need to get our notes up, and do any followup work. rachel: great meeting! Schuster: GREAT! I think this was a great formation meeting! Anything else? rangi: will the minutes be published? Schuster: Yes I will publish them to DEVEL, KOHA and KUDOS. Mickey Coalwell, NEKLS: 19:00 UTC converts to 1:00 pm CST, I believe Schuster: ALA so far. Future meetings will be held on IRC as needed by KUDOS for the membership. joetho: http://sekls.org/irc/ - easy link rangi: http://wiki.koha.org/doku.php?id=en:events:meetings:irc_meetings:start Wrap up about 3 pm.